General Summary

The Staff Assistant II will provide administrative support to 4 faculty members within the Krantz Family Center for Cancer Research (KFCCR). This position will work with a high degree of independence and will interact with all levels of department personnel.

Principal Duties and Responsibilities

Provides administrative support for Drs. Liron Bar-Peled, Doga Gulhan, Michael Lawrence, and Esther Rheinbay and their labs.

• Maintains calendars and schedules appointments for Drs. Liron Bar-Peled, Doga Gulhan, Michael Lawrence, and Esther Rheinbay.
• Makes travel arrangements: Plans and books travel, including flights, accommodations, and itineraries for Drs. Liron Bar-Peled, Doga Gulhan, Michael Lawrence, and Esther Rheinbay.
• Provides support for lab related events & meetings
• Schedules and supports journal clubs, lab meetings, lab social events
• Room/restaurant reservations
• Room, conference call and videoconferencing set-up
• Catering orders, room setup/breakdown
• Greeting & escorting guests upstairs
• Email distribution & posting
• Provides financial support:
• Processes general invoices
• Monthly expense/Pcard reconciliation and reimbursements for PIs
• Reimbursements for postdocs (train them to do it themselves)
• Graduate student salaries (Check Requests)
• Provides general office support:
• Scanning documents
• Keygiving Access
• Printing documents
• Compiling/converting documents into PDF
• Guest registration
• Computer, software orders
• Office supply orders
• Place work orders for Buildings & Grounds - building maintenance
• Fed-ex
• Coordinate IT support: computers/laptops/cell phones
• Assists with job candidate visits, travel arrangements, hotel accommodations, and reimbursements.
• Updates and formats HMS CVs for Drs. Liron Bar-Peled, Doga Gulhan, Michael Lawrence, and Esther Rheinbay.
• Compliance with MGB rules and regulations such as maintenance of ERIS accounts
• Insight support

Qualifications

Skills and Competencies Required

• Must have outstanding interpersonal and communications skills
• Proficiency in Microsoft Office applications
• Excellent organizational skills
• Is a team-player and a self-starter
• Attention to detail and the ability to multi-task
• Strong customer service orientation and the ability to interact with diverse groups
• A proven track record of exercising good judgment and handling constantly changing priorities in a positive, professional environment

Education and Experience Required

• Bachelor's degree preferred
• High School diploma or GED required
• Minimum of 3 years' experience in office support

EEO Statement

Massachusetts General Hospital is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.