Title: State Education Coordinator Assistant

State Role Title: Education Support Spec I

Hiring Range: $36,000 - $40,000

Pay Band: 3

Agency: Department of Military Affairs

Location:Blackstone, FTBAR

Agency Website: DMA

Recruitment Type: General Public - G

Job Duties

About the Agency:

The Virginia Department of Military Affairs is a Commonwealth of Virginia state agency that provides professional and responsive support functions to the Adjutant General of Virginia, the Virginia National Guard, the Virginia Air Guard, and the Virginia Defense Force in order to ensure their ability to support and defend the United States and the Commonwealth of Virginia.

Purpose of Position:

This position serves as the primary point of contact for the State Tuition Assistance Program (STAP). Provide educational guidance to members of the Virginia National Guard (VAANG), to include state benefits, availability of in-state rates, approved schools, and integration with federal benefits. Secondary approver of requests for Tuition Assistance. Secondary processor of invoices from schools. Maintains an understanding of budget position. Serve as a backup collections representative, reimbursement request processor and Special Arrangement Contract (SAC) coordinator with all eligible schools. May be required to travel to brief members of the VAANG on benefits, policies, and procedures.

Job Duties:

As required, makes recommendations for changes to VA law and/or DMA policies and procedures for State Tuition Assistance program;

Reviews and implements retention requirements under SAC and reimbursement program (required hard copy files i.e. W-9 & promissory notes);

Maintains contact with federal tuition representatives and recruiters and maintains an awareness of federal benefits;

Processes request for tuition assistance within 30 days of semester deadline;

Reviews all request to ensure eligibility with no errors;

Prepares student document packets.

This is not an all-inclusive list of job duties.

Minimum Qualifications

Considerable knowledge of state law, regulations, and policies concerning state education issues and benefits;

Excellent verbal and written communication skills;

Demonstrated customer service experience, both internally and externally;

Demonstrated ability to work with a variety of government and commercial databases and spreadsheets;

Strong ability to prioritize work and effectively work under period of stress;

Significant experience in entering data into a database and retrieving various management reports;

Broad experience in presenting information to groups and individuals through public speaking or as an instructor/trainer;

Working knowledge of developing and maintaining budgets as well as processing invoices;

A valid Driver's License with an acceptable driving record is required;

Must be willing and able to travel throughout the Commonwealth of Virginia as needed;

Experience processing invoices, maintaining logs, and internal controls.

Additional Considerations

Working knowledge of the State Tuition Assistance Program.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

Employment offers may be subject to any of the following:
o Extensive criminal background check
o Pre-employment drug screening
o Employment reference checks
o Virginia DMV Driver Alert System
o Pre-employment physical examination

Must have, and maintain, a valid Virginia Driver's License for the duration of employment.

Must obtain a Common Access Card (CAC).

The Department of Military Affairs is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, race, religion, sexual orientation, sex (including pregnancy) or veteran status. DMA encourages and invites minorities, women, individuals with disabilities, and veterans to apply.

We are a "Virginia Values Veterans" (V3) certified state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application and/or resume.

AmeriCorps and Peace Corps and other national service alumni are encouraged to apply.

The application must be detailed and fully completed. All employment and periods of unemployment (if applicable) must be listed within the application; either on an attached resume, or manually listed in the "Relevant Work History" section. Each application is reviewed for documentation that shows the applicant meets the minimum and preferred qualifications stated in the job announcement. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide descriptive information. Submitting an incomplete state application, or a state application lacking in detail, may result in your non-selection. This website will provide a confirmation of receipt when the application is submitted for consideration.

This job is a civilian position and does not require military service (including commission and enlistment).

Contact Information

Name: Loreley A. Leabhart

Phone: (804) 313-1694

Email: loreley.a.leabhart2.nfg@army.mil

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.