Student Services Program Coordinator (Student Programming Coordinator)
Bloomington, Indiana
Employer: Indiana University
Industry: Student Services
Salary: $41000 - $47000 per year
Job type: Full-Time
The Media School at Indiana University is built on a decades-long tradition of journalism, film, media, and communication at one of the nation's premier public universities. Our programs focus on teaching, researching, and creating media from academic, creative, and professional perspectives. The Media School is committed to building and supporting a diverse, inclusive, and equitable community of students, scholars, practitioners, and staff.
Job Summary
Department-Specific Responsibilities
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
Required
Required
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Work Location
Franklin Hall
Bloomington campus
This position is eligible for remote work (1 remote work day per week), subject to change in the future based on university policy and business needs
Advertised Salary
$41,000 - $47,000 per year
Work Hours
This position requires supporting occasional evening or weekend events, generally scheduled well in advance.
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
Job Classification
Career Level: Mastery
FLSA: Nonexempt
Job Function: Student Services
Job Family: Student Programming
Click here to learn more about Indiana University's Job Framework.
Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information .
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.
Contact Us
Request Support
Telephone: 812-856-1234
Apply for Job
Job Summary
Department-Specific Responsibilities
- Coordinates all administrative aspects of Media School domestic and international student travel programs, including processing applications, coordinating with faculty to plan itineraries, completing required reports, etc.
- Keeps detailed and extensive records regarding each trip's planning progress, logistics, and budget.
- Supports trip orientation sessions for student participants by planning meeting itinerary, tracking attendance, and facilitating discussion.
- Administers the process for students to receive credit for internships, communicating with the Director of Academic Operations, faculty grader, employers, and student participants.
- Coordinates the logistics of student services events, including space reservations, hospitality ordering, event setup, etc.
- Supports undergraduate recruitment efforts by making on-campus presentations to prospective students and representing The Media School at outreach events.
- Serves as administrative liaison for Media School student organizations.
- Collaborates with student services and academic operations teams to support the school's mission.
- Reports to the Director of Student Services.
- May serve as trip leader for 2 short domestic student experience trips each year.
- Assists with administrative needs related to the daily operations, planning, and implementation of student programs. Performs duties such as attending a front desk, answering phones and email, and delivering messages and mail.
- Serves as a liaison to campus partners for cross-departmental student programming, providing information, securing space reservations, scheduling planning meetings, and providing necessary documentation.
- Provides assistance to program participants, stakeholders, faculty, and/or staff; acts as a resource by analyzing information, providing documentation, and preparing reports.
- Greets students and/or program participants; may assist with program check-in and check-out. Provides directions, support, and information to program participants.
- Assists with daily scheduling, training, and gathering program feedback. May prepare and disseminate handouts, presentations, or other program materials.
- Assists with ordering or creation of promotional materials to encourage student participation.
- Takes on tasks of increasing complexity, such as performing benchmarking research of student programming at other higher education institutions or designing routine surveys to gauge student satisfaction and program effectiveness.
- May provide guidance to other Student Programming Coordinators.
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
- High school diploma or equivalent (such as HSED or GED)
- Bachelor's degree in related field
Required
- 4 years in office environment, higher education, or related field
- Experience working with undergraduate students
Required
- Proficient communication skills
- Maintains a high degree of professionalism
- Demonstrated time management and priority setting skills
- Demonstrates a high commitment to quality
- Possesses flexibility to work in a fast paced, dynamic environment
- Highly thorough and dependable
- Possesses a high degree of initiative
- Ability to build strong customer relationships
- Demonstrated ability to maintain confidential information
- Effective interpersonal skills
- Demonstrated customer service skills
- Commitment to working with people of diverse backgrounds and demonstrated cultural competency
- Demonstrated success in managing complex projects
- Proficient in Microsoft Excel
- Experience using IU systems such as Chrome River and SIS
- Ability to speak publicly (e.g. giving tours and presentations)
- Ability to make complex travel arrangements and planning events
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Work Location
Franklin Hall
Bloomington campus
This position is eligible for remote work (1 remote work day per week), subject to change in the future based on university policy and business needs
Advertised Salary
$41,000 - $47,000 per year
Work Hours
This position requires supporting occasional evening or weekend events, generally scheduled well in advance.
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
- Multiple plan options for medical insurance
- Dental insurance
- Health Savings Account with generous IU contribution
- Life insurance, LTD, and AD&D options
- Base retirement plan contribution from IU, subject to vesting
- Additional supplemental retirement plan options
- Tuition benefit for IU classes
- 10 paid holidays per year
- Generous Paid Time Off
- Paid Parental Leave
- Employee Assistance Program (EAP)
Job Classification
Career Level: Mastery
FLSA: Nonexempt
Job Function: Student Services
Job Family: Student Programming
Click here to learn more about Indiana University's Job Framework.
Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information .
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.
Contact Us
Request Support
Telephone: 812-856-1234
Apply for Job
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Created: 2024-06-09
Reference: 311631
Country: United States
State: Indiana
City: Bloomington
ZIP: 47406
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