Title: Supervising Deputy Clerk - Pre-Court Fairfax JDR

State Role Title: Supervising Deputy Clerk

Hiring Range: Negotiable up to $66,915 + 15% County Stipend

Pay Band: UG

Agency: Supreme Court

Location:Fairfax County J&DR Court

Agency Website:www.vacourts.gov

Recruitment Type: General Public - G

Job Duties

The Supervisor (Grade 13) is responsible for the direct supervision of employees in a high-volume office that provides extensive support to 8 Judges and the Clerk of Court. The Supervisor ensures instructions are executed and that legal papers are prepared with accuracy and in accordance with appropriate policies and procedures and ensures that all tight deadlines are met. The Supervisor will train and audit work; evaluate performance; interview/select employees; participate on committees and in court improvement projects; delegate and participate in operational responsibilities in a high-volume court with frequent deadlines. Aid staff within the assigned unit by delegating tasks, prepare schedule, update leave, and all other duties as assigned by management. This position is exempt of any overtime and hours outside of normal business hours are required. Must earn a minimum of 12 CLE credits per year.

This position offers a competitive benefits package, which includes vacation and sick leave, 12 paid holidays, health insurance, retirement, life insurance, deferred compensation and short- and long-term disability.

Essential Duties & Responsibilities

This position requires candidates to demonstrate critical thinking, effective leadership, sound management principles, training skills, excel in promoting customer service, show initiative and problem-solving skills, as well as being experienced in records management systems/software applications particularly MS Word and Outlook. Duties include preparing dockets and detailed court documents, entering data into an automated case management system, assessing fines and costs, extensive scanning, and filing court documents. A high degree of tact and diplomacy is needed for customer interaction in person and by phone.

Minimum Qualifications

A combination of education and experience is required to provide competence in the areas of responsibility. Considerable/substantial amount of court experience, business or office-related experiences is required including the following knowledge, skills, and abilities: managerial; strong organizational skills to plan, coordinate and direct a diversified range of, personnel, judicial, public relations, and data processing duties. Supervisory abilities include the recruiting and hiring of new employees, training staff, conducting employee performance evaluations, and establishing and maintain a high level of performance standards.

Knowledge of judicial or regulatory requirements that affect court operations and case processing activities is preferred. Strong decision-making capabilities required. A high degree of judgment, understanding, and tact is required to communicate and interact with internal and external contacts.

Additional Considerations

Supervisory experience preferred.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

Contact Information

Name: Valkyrie Moriconi

Phone: No Calls

Email: humanresources@vacourts.gov

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.