Job Description

ADMINISTRATIVE REVIEW SCHEDULER

(PROJECT MANAGER)

Salary Information: $6,200 - $6,800.00/MO. - B24

State Classification: Project Manager III - 1560

FLSA Status: Exempt

Posting Number: 24-58128-4R

Location: Austin, Ft. Worth, Houston or Dallas, TX

JOB OBJECTIVE

The Administrative Review Scheduler will perform advanced (senior-level) project management work. You will be responsible for the project of scheduling all administrative and procurement reviews for the programs managed in the division. Work involves developing and overseeing the administrative review schedules for School Operations and Community Operations and USDA Foods to include estimates of schedule completion; monitoring the progress and schedule for reviews to include risk assessment, compliant reviews, and unplanned reviews to accommodate USDA and TDA compliance regulations and expectations. You will serve as the liaison and point of contact for all division administrative and procurement reviews. You will handle advanced schedules for reviews and reporting situations/projects and assist program and executive management in developing reports for communicating to project stakeholders, management and other relevant parties. You will work under limited supervision with considerable latitude for the use of initiative and independent judgment.

ESSENTIAL DUTIES

Develop and implement appropriate schedules and ensure timely submission of schedules for publication. Serve as a TDA liaison with F&N stakeholders, other governmental agencies, task forces, and various other entities to further promote successful collaborations and information exchange that support F&N program goals regarding the review schedule.

Coordinate the review response activity for the F&N division, including scheduling engagement and discussions with program management, managing day to day communications, post engagement follow-up, response documentation and actions and internal tracking. Coordinate the appropriate dissemination and gather responses for assigned schedules. Review and edit responses to ensure completeness, cohesiveness, and consistency.

Coordinate inter-agency initiatives regarding the schedule, to ensure cross section efforts are productive, practical and aligned with F&N priorities. Keep TDA management informed of all concerns, conflicts, and perceived issues at all times. Coordinate, conduct and facilitate all meetings and resource activities related to assigned projects.

Organize and monitor the documentation of schedule plans and process. Ensure that the schedules comply with F&N policies, practices and procedures.

Critically evaluate gaps in understanding and/or perceptions with actual schedule progress with planned progress to determine trends and variances. Develop tools to efficiently and effectively track and report on status of schedule. Draft process documents that outline the steps and responsibilities as needed.

Remain abreast of regulations, policies and procedures pertinent to administrative and procurement schedules. Serve as a knowledgeable resource on policy, data, and other relevant subject areas to provide consultative advice to internal and external stakeholders and develop the review schedule as needed. Keep management abreast of status.

Proactively communicate schedule project status and crucial messages. Develop and make presentations, assist with development of resources and ensure TDA communication resources are updated on assigned projects.

Coordinate, edit and prepare summaries of the current status of actions taken and planned to address outstanding (unresolved) audit issues for review. Request, track, evaluate, and compile reports on the status of actions planned to address audit recommendations. Prepare periodic status reports on outstanding audit issues for F&N management.

Follow all TDA policies and procedures.

Perform other duties as assigned.



Qualifications:

QUALIFICATIONS/REQUIREMENTS FOR THE POSITION

Bachelor's degree (one year of work experience related to the primary responsibilities may substitute for one year of college).

Three (3) years work experience in Project Management in relevant areas of project assignment.

A Master's degree in Project Management or a Certified Project Management Professional (PMP), can substitute for an undergraduate degree and two (2) years of work experience.

PREFERRED QUALIFICATIONS

Work experience reviewing and/or assessing reporting for state or federal programs.

Project Management Professional (PMP) Certification.

KNOWLEDGE, SKILLS & ABILITIES

Knowledge of government audit and standards procedures and state and federal laws and regulations relevant to program areas.

Skill in critical thinking; project management tracking and reporting tools; proofreading, editing, and composing clear and concise reports; providing customer service excellence to both internal and external customers; and skill in the use of a computer and applicable software.

Ability to analyze problems, and recommend effective solutions; process information in a logical manner and to assess validity work; establish goals and objectives, timelines and to devise solutions to problems; work in a fast paced, multi-faceted environment; organize and work independently, as well as within a team environment; adapt successfully and quickly to change and deliver quality results in a timely manner; work effectively under pressure and meet strict deadlines while maintaining extreme attention to detail; and to exercise sound judgment and discretion.

PHYSICAL REQUIREMENTS & WORKING CONDITIONS

Normal office work environment and may have exposure to dust and environmental allergens consistent with normal business activities and human contact. Mostly sedentary in nature but may involve walking; standing; pulling and pushing; kneeling, stooping and bending; performing tasks requiring fine motor skills and coordination; and safely lifting and carrying items weighing up to 30 pounds. Must be able work extended periods at a computer and may require working extended hours and some evenings and weekends, as needed. May involve travel, occasionally overnight. May involve travel (up to 10%*), occasionally overnight.

TELEWORK & WORK HOURS

TDA has a telework policy that will allow eligible positions to telework up to two (2) days per week after completing six (6) months of employment with the agency. The employee must meet eligibility criteria set forth in the Telework Policy.

BENEFITS

The State of Texas offers a variety of benefits for you and your family that are comprehensive and, on average, make up about one-third of total compensation. Benefits include:

ü Retirement Plan

ü Paid Group Health & Life Insurance for employees

ü Paid Holidays

ü Paid Vacation Leave

ü Paid Sick Leave

ü Longevity Pay

ü Dental

ü Vision

ü Dependent Optional Life Insurance

ü Voluntary AD&D Insurance

ü Dependent Health & Life Insurance

ü Health & Dependent care flexible spending accounts

Only candidates selected for an interview will be contacted. A skills exercise may be conducted at the time of the interview.

Due to the high volume of applications, we do not accept telephone calls. If you submitted your application through the CAPPS Career Center, you may also check the status of your application by accessing your profile and selecting My Jobpage and selecting My Submissions.

*A valid government-issued driver's license, which is recognized by the Texas Department of Public Safety and in good standing, and an acceptable driving record are required. TDA will verify this information with the Texas Department of Public Safety. Applicants with a driver's license not issued by the State of Texas should obtain and be prepared to provide a copy of their current driving record on or before their first day

Equal Employment Opportunity (EEO): The Texas Department of Agriculture (TDA) is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex (gender, sexual orientation, and pregnancy), national origin, disability, age, military status, genetic information or protected activity (retaliation). TDA provides accommodations for persons with disabilities in accordance with the American with Disabilities Act. If you need help with the employment process or require other accommodations, please contact the Human Resources office for assistance at (512) 463-7423.

TDA participates in E-Verify and will provide the Social Security Administration and, if necessary, the Department of Homeland Security, with information from each new employee's Form I-9 to confirm work authorization.

Military and Former Foster Child Employment Preference: TDA complies with the provisions of the veterans and former foster child employment preference acts. Please contact our Human Resources-Veterans Liaison at (512) 463-7454 for assistance.

Go to https://texasskillstowork.com/, https://www.onetonline.org/, or http://www.careeronestop.org/ for assistance translating your military experience and training courses into civilian job terms, qualifications/requirements, and skill sets.

Additional Military Occupational Specialty (MOS) Code or Crosswalk information is available from the Texas State Auditor's Office at MOS Program Management Codes.