Trades Administrative Assistant
Bremerton, Washington
Employer: International Marine and Industrial Applicators
Industry:
Salary: Competitive
Job type: Full-Time
Description
JOB TITLE: Trades Administrative Assistant
REPORTS TO: Trades Coordinator
SUMMARY
Responsible for a smooth and efficient onboarding process for all potential employees including ensuring all documents are received timely, coordination with the safety team to set up safety training and required paperwork is submitted to HR. Works with the project leadership to ensure time is input correctly every week and per diem is accurately distributed. Work with temporary talent agencies to fill any resource gaps.
ESSENTIAL DUTIES & RESPONSIBILITIES
Responsibilities also include but are not limited to:
Bremerton, WA
Salary Range
Exempt/Non-Exempt
Non-Exempt
JOB TITLE: Trades Administrative Assistant
REPORTS TO: Trades Coordinator
SUMMARY
Responsible for a smooth and efficient onboarding process for all potential employees including ensuring all documents are received timely, coordination with the safety team to set up safety training and required paperwork is submitted to HR. Works with the project leadership to ensure time is input correctly every week and per diem is accurately distributed. Work with temporary talent agencies to fill any resource gaps.
ESSENTIAL DUTIES & RESPONSIBILITIES
Responsibilities also include but are not limited to:
- Coordinate onboarding, ensure future employees submit all necessary documentation to the correct department.
- Submit badging requests and keep an up-to-date database of each employee's access and expiration dates.
- Coordinate new hire training, initial training and refresher training. Maintain records of completion
- Assist with travel arrangements.
- Perform travel briefings to include location of muster site, supervisor contact information, parking instructions, IMIA standards and expectations.
- Coordinate badge pickup.
- Review weekly time and per diem to ensure accuracy prior to submission to finance.
- Fill out employee transfer forms.
- Take meeting minutes.
- Sends out weekly onboarding progress tracker.
- Sends out weekly badging expiration reminders.
- Sends out weekly training reminders.
- Sends notification to all necessary parties of travelers (names and destinations).
- Sends employee transfer notifications to necessary superintendents.
- Other Duties as assigned.
- None
- Must be able to stay focused in a fast-paced environment.
- Well organized, tracking multiple moving pieces across the business unit.
- Good written and verbal communication.
- Strong computer skills. Proficient in Microsoft products.
- Must be Dependable, reliable, and accurate.
- Work well with changing priorities, and under stress.
- Self-starter who requires little oversight to accomplish their duties.
- 2 years of administration experience.
- 1 year experience in the maritime industry.
- Work is primarily performed in an office environment. Occasional visits to industrial work sites, or shipyards may be required. Occasional walking, standing, sitting, crouching, climbing, or crawling may be required. When required Personal Protective Equipment must be worn 9i.e. steel toes boots, hardhats, and eye-protection).
- Occasional travel may be required.
- Computer, telephone, fax machine, copy machine, adding machine, scanner, computerized project resource management and tracking software.
- May be made to enable qualified individuals with disabilities to perform essential job functions.
Bremerton, WA
Salary Range
Exempt/Non-Exempt
Non-Exempt
Created: 2024-06-05
Reference: 6297673
Country: United States
State: Washington
City: Bremerton
ZIP: 98312
Similar jobs:
-
Administrative Assistant
Lumen in Seattle, Washington💸 $53625 - $71500 per year -
Administrative Assistant
One Medical in Seattle, Washington💸 $22.75 per hour -
Administrative Assistant
Virginia Mason Franciscan Health in Seattle, Washington -
Administrative Assistant
BCforward in Redmond, Washington💸 $26 - $28 per hour -
Administrative Assistant 3
Insight Global in Redmond, Washington -
Administrative Assistant
The LaSalle Group in Redmond, Washington -
Administrative Assistant 2
BCforward in Redmond, Washington💸 $30 per hour -
Administrative Assistant
Addison Group in Washington, Washington💸 $18 - $22 per hour -
Administrative Assistant - SEAS, Stores Economics and Science
Amazon in Seattle, Washington💸 $39300 per year -
Administrative Assistant 1
Insight Global in Redmond, Washington -
Administrative Assistant 4
Experis in Redmond, Washington💸 $38 per hour -
Administrative Assistant 2
Experis in Redmond, Washington💸 $34 per hour -
Administrative Assistant 3
Insight Global in Redmond, Washington -
Administrative Assistant
BCforward in Redmond, Washington💸 $25 per hour -
Administrative Assistant 2
BCforward in Redmond, Washington💸 $22 - $25 per hour -
Administrative Assistant
Addison Group in Washington, Washington💸 $65000 - $70000 per year -
Administrative Assistant III
Volt in Richland, Washington💸 $19.12 - $26.40 per hour -
Float Administrative Assistant
One Medical in Shoreline, Washington💸 $22.75 per hour -
Administrative Assistant
One Medical in Washington, Washington💸 $21.50 per hour -
Sales Administrative Assistant | Benefits Include: Paid Vacation, Free Nights Stay, and MANY MORE!
Hyatt Hotels Corporation in Bellevue, Washington💸 $22 - $23.32 per hour