Payroll Title:
ADMIN OFCR 2 CX Department:
PEDIATRICS Hiring Pay Scale
$30.45 - $47.07 / Hour Worksite:
Campus Appointment Type:
Career Appointment Percent:
100% Union:
CX Contract Total Openings:
1 Work Schedule:
Days, 8 hour shifts, Monday - Friday

#130202 Training Grant & Business Office Administrator
Filing Deadline: Fri 6/7/2024
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UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment : Apply by 6/04/2024 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants : Apply by 6/07/2024. Eligible Special Selection clients should contact their Disability Counselor for assistance.

This position will work a hybrid schedule which includes a combination of working both onsite on Campus and remote.

Current UC San Diego Health employees who apply by 6/07/2024 will have priority consideration for this position. Recruiters will refer qualified internal candidates after the first 7 days of the job posting. All qualified external applicants and additional internal applicants who apply after the priority date may have further consideration pending the results of the initial review

DESCRIPTION

Department of Pediatrics is one of the largest departments within the UCSD School of Medicine with comprehensive clinical programs, extensive basic science and clinical research, and diverse educational opportunities for students, residents and fellows. The internationally renowned faculty play a major role in medical and graduate student training, providing educational and programmatic offerings that span several disciplines, and provide diversity to meet the interests of a broad spectrum of students and scholars. More than one hundred trainees at the graduate student and postdoctoral level, as well as more than 300 professional, research and administrative staff who along with the department administrators interact closely with the faculty. The diverse mix of ages, backgrounds, and talents creates a robust work environment with challenging career opportunities and a commitment to continued growth potential. We constantly seek to recruit highly motivated, technologically-advanced and interested individuals to become a part of our dynamic cutting-edge research, clinical, and educational environment.

Under the general supervision of the Director of Administrative Operations, the Training Grant and Business Office Administrator provides programmatic support to PIs/Training Grant Directors and the Pediatrics Business Office. The incumbent will receive work direction from the Director of Administrative Operations and assigned PIs/Training Grant Directors. They will serve as the main contact for the Pediatrics Business Office, interacting with academic, clinical, and research components using independent judgment to effectively communicate information via phone, in person, or in writing. Responsibilities include independently analyzing, organizing, and prioritizing daily activities, including coordinating meetings (both on and offsite), managing travel arrangements, and processing expense reimbursements. Special projects will be assigned as needed.

The incumbent will gather data, compile charts/tables, and review policy/processes/guidelines in support of developing new Training Grant proposals and renewal applications for the NIH. This includes complex T32 and K12 proposals, involving data table preparation, storing and maintaining required documents and materials, and becoming familiar with UCSD and federal processes. The incumbent will also assist in collecting all necessary documents (e.g. biosketches and training histories) from faculty mentors listed in grant proposals. The incumbent will also be involved in collecting and uploading all needed documents for xTRAIN and annual NIH reports/RPPRs. They will act as a liaison between PIs/Training Grant Directors, Sponsored Projects team, central UCSD offices, and external federal NIH offices to ensure timely proposal submissions.

MINIMUM QUALIFICATIONS

• Six (6) years of related experience, education/training, OR a Bachelor's degree in related area plus two (2) years of related experience/training.
• Ability to use sound judgment in responding to issues and concerns.
• Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing.
• Solid organizational skills and ability to multi-task with demanding timeframes.
• Working knowledge of common organization-specific and other computer application programs.
• Ability to use discretion and maintain confidentiality.
• Solid skills in problem identification.
• Knowledge of federal regulations such as FERPA.
• Experience with coordinating and managing recruitment visits, including scheduling interviews, organizing itineraries, booking travel arrangements, and escorting candidates on and off campus.
• Experience with planning and managing events in a large academic/medical setting, including providing day-of logistical support and troubleshooting.
• Proficiency in external systems: NIH eRA Commons, NIH ASSIST, EditorialManager, PubMed, Qualtrics, DocuSign, Adobe Acrobat Sign, Doodle, Calendly, Zoom, WebEx, publications portals, nominations portals.
• Experience working in administrative role in an academic medical Department in a University setting.

PREFERRED QUALIFICATIONS

• Proficiency in internal UCSD systems: UCPath, Concur Travel & Expense, Oracle Procurement, Oracle Financials, , Academic Resource Center, Health Human Resources (HHR), Outside Activity Tracking System (OATS), EmployeeLink, EcoTime, Business Activity Hub.

SPECIAL CONDITIONS

• Employment is subject to a criminal background check.
• Must be willing to work occasional overtime as required.
• Must have access to reliable transportation.

Pay Transparency Act

Annual Full Pay Range: $63,580 - $98,282 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $30.45 - $47.07

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

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If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

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