Accounts Payable Specialist

Smartsheet is a tech company with a human story to tell. Were here to empower teams to manage projects, automate workflows, and rapidly build new secure solutions, using simple no-code tools. Were revolutionaries so for us changing the way the world works is all in a days work.

Accounts Payable Specialist

Smartsheet is looking to find an Accounts Payable Specialist to join our growing Accounting Team. In this role, the selected candidate will provide accounts payable support for Smartsheet, an increasingly complex, high-growth SaaS company with expanding international operations.

Smartsheeters truly stand out. It is clear by their attitude and actions that they work for a company that is not only innovative and authentic, but filled with individuals who are supportive, driven and committed to being a part of Smartsheets success. Our leadership is composed of executives with deep experience who are committed to maintaining an environment that promotes personal and professional growth as well as encouraging individuals to take an active role in the vision of the company.

This position reports to the Accounts Payable Manager.

Responsibilities:

• Ensure receipt of all vendor invoices and route for required approvals
• Collect W-9 and remittance information for new vendors
• Code invoices to the proper general ledger account
• Ensure proper three-way match for IT and hard goods purchases
• Ensure proper two or three-way match for services purchases
• Enter vendor invoices and upload copies of the invoice with supporting approvals into Coupa accounting software
• Process supplier payment batches via ACH, checks and wires
• Promptly answer all vendor inquiries
• Process employee expense reimbursements ensuring accuracy and timeliness
• Review approved employee expense reimbursements to ensure compliance with the companys Travel & Entertainment policy
• Compile approved employee expenses for payroll reimbursement
• Respond to external vendors and internal managers regarding all aspects of the accounts payable process, including processing invoices for payment, recording sales tax, and expense report inquiries
• Other ad hoc projects and duties as requested

Requirements:

• 2+ years relevant work experience
• Well organized, with ability to prioritize tasks and provide high-level of accuracy
• Highly proficient with the use of technology for automating and streamlining processes
• Ability to interact with the rest of the team and outside parties and remain professional and flexible while under pressure
• Proficient with MS Office Excel required
• Knowledge of and experience with online accounting software preferred (Netsuite and Coupa highly preferred)
• Excellent written and verbal communication skills
• Ability to analyze problems, develop/recommend solutions, and resolve issues
• Great attitude, with a strong desire to learn and improve
• SaaS experience preferred

Perks & Benefits:

• Fully paid Health & Life insurance for full-time employees and family members
• Equity - Restricted Stock Units (RSUs) for eligible roles
• Monthly stipend to support your work and productivity
• Asociacion Solidarista with employee and employer contributions as well as potential alliances with entities such as universities, gyms, etc.
• 12 days paid Vacation + Flexible Time Away Program
• 20 weeks fully paid Maternity Leave
• 12 weeks fully paid Paternity/Adoption Leave
• Personal paid Volunteer Day to support our community
• Opportunities for professional growth and development including access to Udemy online courses
• Company Funded Perks including a counseling membership and your own personal Smartsheet account
• Teleworking options from any registered location in Costa Rica (role specific)

Get to Know Us:

At Smartsheet, weve created a place where everyone is welcome people from all over the world, all backgrounds, all ages, all colors, and all beliefs working side by side. Here, everyone can make a difference and empower others to do the same. Youre encouraged to apply even if your experience doesnt precisely match our job descriptionif your career path has been nontraditional, that will set you apart. At Smartsheet, we empower everyone, everywhere to change the way the world worksjoin us!

Equal Opportunity Employer:

Smartsheet is an Equal Opportunity Employer committed to fostering an inclusive environment with the best employees. We provide employment opportunities without regard to any legally protected status in accordance with applicable laws in the US, UK, Australia, Japan, Costa Rica, and Germany. If there are preparations we can make to help ensure you have a comfortable and positive interview experience, please let us know.

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