Administrative Assistant Ii
Madison, Wisconsin
Employer: University of Wisconsin–Madison
Industry: Administration
Salary: $21.00 per hour
Job type: Full-Time
Job Summary:
This Administrative Assistant II in the Department of Medicine, Division of Rheumatology assists faculty and other staff by coordinating their complex daily activities allowing them to complete the successful performance of their teaching, research, service, clinical, outreach, and administrative duties. This role requires excellent administrative, organizational, oral and written communication skills and an innovative, collaborative, service-oriented, and strategic individual would be a great addition on our productive administrative team!
Responsibilities: Provides administrative support for a department, group of professionals, or to the manager of a work group consisting of professional staff and subordinate supervisors in support of unit goals, under general supervision
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion
Education:
Preferred
H.S. Diploma
Qualifications:
Required Qualifications:
- At least 1 year of providing administrative support
- Professional level and highly efficient use of Microsoft suite software
Preferred Qualifications:
- At least one year of relevant experience in a healthcare setting
- Experience with travel arrangements and travel reimbursements
- Experience managing calendars and scheduling complex meetings
- Experience using virtual conference tools (WebEx, Zoom, Microsoft Teams, etc)
Work Schedule:
Monday - Friday. The exact schedule will be determined at the time of hire.
Work Type:
Full Time: 100%
This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
Appointment Type, Duration:
Ongoing/Renewable
Salary:
Minimum $21.00 HOURLY
Depending on Qualifications
The starting pay rate for the position is $21.00 per hour but is negotiable based on experience and qualifications.
Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/).
SMPH University Staff Benefits flyer: (https://uwmadison.box.com/s/656no0fcpy2tjg86s4v0chtxx25s3vsm)
Additional Information:
The successful candidate must have the following soft skills:
- Exceptional administrative and interpersonal skills
- Strong verbal, written and organizational skills
- Ability to work independently under general supervision, prioritize duties and demonstrate effective time management
- Strong attention to detail
How to Apply:
To apply for this position, please click on the "Apply Now" button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications and experience. You will also be asked to provide contact information for three (3) references, including your current/most recent supervisor during the application process. References will not be contacted without prior notice.
Contact:
Audrey Nelson
adnelson@medicine.wisc.edu
608-262-5869
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.
Official Title:
Administrative Assistant II(AD002)
Department(s):
A53-MEDICAL SCHOOL/MEDICINE/RHEUMATOL
Employment Class:
University Staff-Ongoing
Job Number:
301670-CP
This Administrative Assistant II in the Department of Medicine, Division of Rheumatology assists faculty and other staff by coordinating their complex daily activities allowing them to complete the successful performance of their teaching, research, service, clinical, outreach, and administrative duties. This role requires excellent administrative, organizational, oral and written communication skills and an innovative, collaborative, service-oriented, and strategic individual would be a great addition on our productive administrative team!
Responsibilities: Provides administrative support for a department, group of professionals, or to the manager of a work group consisting of professional staff and subordinate supervisors in support of unit goals, under general supervision
- 20% Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
- 10% Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities
- 20% Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums
- 10% Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision
- 20% Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
- 20% Performs administrative tasks including meeting agendas and minutes, word processing, calendaring and purchasing
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion
Education:
Preferred
H.S. Diploma
Qualifications:
Required Qualifications:
- At least 1 year of providing administrative support
- Professional level and highly efficient use of Microsoft suite software
Preferred Qualifications:
- At least one year of relevant experience in a healthcare setting
- Experience with travel arrangements and travel reimbursements
- Experience managing calendars and scheduling complex meetings
- Experience using virtual conference tools (WebEx, Zoom, Microsoft Teams, etc)
Work Schedule:
Monday - Friday. The exact schedule will be determined at the time of hire.
Work Type:
Full Time: 100%
This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
Appointment Type, Duration:
Ongoing/Renewable
Salary:
Minimum $21.00 HOURLY
Depending on Qualifications
The starting pay rate for the position is $21.00 per hour but is negotiable based on experience and qualifications.
Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/).
SMPH University Staff Benefits flyer: (https://uwmadison.box.com/s/656no0fcpy2tjg86s4v0chtxx25s3vsm)
Additional Information:
The successful candidate must have the following soft skills:
- Exceptional administrative and interpersonal skills
- Strong verbal, written and organizational skills
- Ability to work independently under general supervision, prioritize duties and demonstrate effective time management
- Strong attention to detail
How to Apply:
To apply for this position, please click on the "Apply Now" button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications and experience. You will also be asked to provide contact information for three (3) references, including your current/most recent supervisor during the application process. References will not be contacted without prior notice.
Contact:
Audrey Nelson
adnelson@medicine.wisc.edu
608-262-5869
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.
Official Title:
Administrative Assistant II(AD002)
Department(s):
A53-MEDICAL SCHOOL/MEDICINE/RHEUMATOL
Employment Class:
University Staff-Ongoing
Job Number:
301670-CP
Created: 2024-09-05
Reference: 301670-CP
Country: United States
State: Wisconsin
City: Madison
ZIP: 53706
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