Administrative Assistant III - Van Nuys, Materials Management

Description

We are seeking a dedicated Administrative Assistant to join our Materials Management team. This position plays a crucial role in providing administrative support, analytical services, and quality assurance for the Materials Management departments within the UCLA Health network. The ideal candidate will be a proactive problem-solver with strong organizational and communication skills.

Responsibilities include, but are not limited to:

• Serve as the department receptionist, directing all incoming calls and inquiries
• Coordinate departmental meetings and maintain meeting minutes
• Provide assistance to new staff members including requesting system access, schedule trainings, and provide resource
• Prepare and present detailed reports and recommendations to senior management
• Offer financial support by processing Accounts Payable, reviewing invoices, and submitting payment or reimbursement requests
• Support reporting requirements, special projects, and performance improvement initiatives
• Perform additional related tasks and duties as required or assigned

Salary Range: $29.42-42.14 Hourly

This position will be based at the Van Nuys Warehouse. This position may require travel to other UCLA Health locations including but not limited to Westwood and Santa Monica as needed.