Administrative Assistant

This full-time position is primarily responsible for managing a variety of general office activities by performing the following duties.

Essential Duties & Responsibilities - Accounts receivable

Core duties and responsibilities include the following. Other duties may be assigned.

• Ensure security, integrity, and confidentiality of data.
• Ensures adherence to office policies and procedures.
• Monitor and maintain office supply inventory at all sites.
• Review and approve office supply acquisitions for all sites.
• Greets clients and employees at the front desk and ensures that they receive the best in customer care.
• Answers the phone calls and emails in a timely manner and directs communications to appropriate team member.
• Manages meeting room schedules.
• Receives, records, and distributes packages and mail.
• Assists with travel arrangements for employees, if necessary.
• Maximizes office productivity through proficient use of appropriate software applications.
• Manage internal staff relations with Human Resources assistance.
• Maintain a safe and secure working environment.
• Maintain and implement hardcopy and digital filing systems and ensure filing systems are current.
• Researches and develops resources that create timely and efficient workflow.
• Establishes uniform correspondence procedures and style practices.
• Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of records.
• Works with CSI Executive leadership team to plan office layout, assists in developing an office budget, and initiates cost reduction programs.
• Analyzes and organizes office operations and procedures such as ISO policies and procedures, bookkeeping, personnel, information management, invoicing, filing systems, requisition of supplies, and other clerical services ensuring maximum efficiency.
• Performs and or facilitates maintenance of office equipment and furniture including cleaning, maintenance, repairs, and replacement as needed.
• Assists with planning and organizing company events (team building, culture, employee events, employee recognition, milestone recognitions, etc.) with the Executive Team & Human Resources.

INVOICING RESPONSIBILITES

• Carries out daily invoicing for all customers and manages invoicing related communications with customers.

Required Experience:

• Associate degree (A. A.) or equivalent from a two-year College or technical school; or one to three years related experience and/or training; or equivalent combination of education and experience.
• To perform this job successfully, an individual should have some knowledge of Accounting software, Contact Management systems, Database software, Internet software, Microsoft Office Suite of Programs
• Currently reside in Arizona and be able to commute daily to our headquarters in Phoenix, Arizona.

Benefits:

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance
• Paid Time Off (Vacation, Sick & Holidays)
• Hours (M-F) 8am-5pm
• $19-$22 hourly

INTERESTED?

If you meet the above requirements, please submit your resume. Apply now!

Background check required.

Office located in Phoenix, Arizona. Please do not apply if you currently live out of state. Please note that this is not a remote position.

Please email cover letter and resume to [email protected] or fill out the form below.

Apply on ZipRecruiter here!

About the Company

Chemical Strategies, Inc. is an industry-leading chemical distributor, supply management company, and third-party logistics provider. We specialize in providing a full range of chemicals and associated materials in all packages, sizes, and grades. Our customers include private high technology companies in industries that include Aerospace, Defense Contracting, R&D and Semiconductor manufacturing.

Chemical Strategies, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, age, sexual orientation, gender identity, status as a protected veteran, or status as a qualified individual with a disability.