Administrative Assistant (District Office Administrative Assistant) (Temp) (ICTAP)

Summary

This part-time position is located in the Madison Field Office, 150 Demaree Drive, Madison, IN 47250.

This job is open to

• Career transition (CTAP, ICTAP, RPL)
  
  Federal employees who meet the definition of a "surplus" or "displaced" employee.

Clarification from the agency

APPLICATIONS WILL ONLY BE ACCEPTED FROM those eligible for Interagency Career Transition Assistance Program (ICTAP) in the commuting area of the listed duty location.

Duties

Serves as the primary advisor to the District Manager on administrative matters and serves as office expert in day-to-day administrative management services essential for the efficient operation of the office. These services include serving as the DM's confidential assistant for labor relations and personnel matters as well as aspects of budget execution, personnel administration, procurement and supply, contract administration, travel, payroll services, reports management, facility management, etc., and the incumbent performs staff support work in each of these areas. Also spends at least 25% of the time providing technical operational or systems administration support to the office.

Requirements

Conditions of Employment

• U.S. Citizenship required
• Selective Service Registration, if applicable (www.sss.gov)
• Fingerprinting and background and/or security investigation required
• Job offers are contingent on background / security investigation results
• Proof of ICTAP required
• All qualification requirements must be met by the closing date of this announcement

Qualifications

To qualify for GS-8, applicants must have 52 weeks of specialized experience at the GS-7 level, or equivalent, which is in or related to the work of the position to be filled and has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position. Specialized experience should demonstrate the ability to interpret and apply complex regulations or procedures, answer technical questions, present information orally, and identify and/or correct problems in the following areas: administrative functions involving human resources, budget, purchasing supplies, time and attendance, etc.; or operation of automated office systems in order to detect problems and taking action to resolve the problems; or claims related functions (e.g., providing information or instructions regarding benefits and claims status).

In addition, all applicants must be able to type 40 words per minute (WPM). Applicants must indicate their ability to type 40 WPM on their supporting documentation.

Note: Part-time work is prorated in crediting experience (e.g., if you work 20 hours per week for a 12-month period), you will be credited with 6 months of experience.

All qualification requirements must be met by the closing date of the announcement.

Education

No substitution of education for experience at the GS-8 level.

Additional information

In addition to the minimum qualifications, applicants must be eligible for the following:

• Displaced or surplus Federal employees eligible under the Interagency Career Transition Assistance Plan (ICTAP) in the Madison, IN local commuting area only.

In addition to meeting the basic eligibility criteria, ICTAP applicants must be well qualified for the position. Well-qualified is defined as having knowledge, skills, and abilities that clearly exceed the minimum qualification requirements for the position. Under numeric rating procedures, qualified ICTAP applicants must receive a rating of 85 or higher to be eligible for selection.

Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. See www.sss.gov.

Temporary appointment is ineligible for Federal retirement plan, 401K-style Thrift Saving Program, life insurance, and supplemental vision and dental plans.

Additional selections may be made for this vacancy six months from the closing date of this announcement.

This position is a non-bargaining unit.

• Benefits
  
  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
  
  Review our benefits
  
  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

The evaluation you receive is based on your responses to the occupational questionnaire. Your resume and supporting documentation will be compared to your responses to the occupational questionnaire, which is designed to capture the desired competencies for this position. These competencies include:

• Knowledge of Human Resources (HR) Administration Policies and Procedures
• Knowledge of Financial/Budget Process and Procedures
• Ability to use Automation
• Knowledge of Law, Regulations, and Procedures pertaining to Entitlement Programs
• Ability to Communicate Orally

We recommend you use USA Jobs resume builder for submitting a resume to ensure you include dates of employment for each job listed (month/year) as well as average number of hours (e.g., 40 hours, 20 hours) worked per week. Note: You can copy and paste your existing resume into resume builder. Please review the Tips for Applying for additional guidance.

Please make sure you answer all questions and follow all instructions carefully. Errors or omissions may affect your evaluation. The questionnaire takes approximately 15 minutes to complete. To preview the questions, click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12535037

• Benefits
  
  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
  
  Review our benefits
  
  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
• Required Documents
  
  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
  
  You must submit supporting documentation by the closing date of the vacancy announcement to claim certain types of preference.
  
  INTERAGENCY CAREER TRANSITION ASSISTANCE PLAN (ICTAP): ICTAP provides eligible displaced Federal competitive service employees with selection priority for competitive service vacancies. To receive selection priority, candidates must meet the requirements for the Well Qualified category as described in the vacancy announcement and must also provide:
  
  • Proof of eligibility with your application. Such proof may include: A copy of your written notification of ICTAP eligibility or a copy of your separation Notice of Personnel Action, (SF-50); and
  • Proof of your most recent performance rating of at least "fully successful" (Level III) or equivalent.
  
  For more information visit http://www.opm.gov/rif/employee_guides/career_transition.asp.
• How to Apply
  
  To apply for this position, you must provide a complete Application Package which includes:
  
  1. Your Resume
  2. Proof of ICTAP
  3. Proof of most recent performance rating
  4. The Occupational Questionnaire
  5. Additional Required Documents (e.g., ICTAP notice, SF-50 Notification of Personnel Action. See Required Documents section).
  
  The complete application package must be submitted before midnight (EST) on the closing date 09/07/2024 of the announcement to receive consideration.
  
  To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the occupational questionnaire. Please ensure you click the Submit My Answers button at the end of the process.
  
  You may update your application, including supporting documentation, at any time during the announcement open period by returning to your USAJOBS account. There you will find a record of your application, the application status, and an option to Update Application. This option will no longer be available once the announcement has closed.
  
  If you use assistive software or an adaptive device, or you are experiencing some other type of technical difficulty and/or otherwise require assistance with the application process, please contact Amanda Waitt at Amanda.Waitt@ssa.gov or 212-264-4075.
  
  Individuals with hearing or speech disabilities may use the listed email or 7-1-1 for TTY-based Telecommunications Relay Services to call the listed phone number. Additional Telecommunications Relay Services options are available in each state: https://www.fcc.gov/general/trs-state-and-territories
  
  Due to our security procedures, our office will not accept any applications submitted via email or standard mail. The email address is listed only for inquiries about the position or the How to Apply process.
  
  To verify the status of your application both during and after the announcement open period, log into your USAJOBS account. All of your applications will appear on the Welcome page. The application record in your USAJOBS account provides an Additional Application Information page that provides information regarding the documentation you submitted and any correspondence we have sent related to this application. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit https://www.usajobs.gov/Help/how-to/application/status/.
  
  Agency contact information
  
  Amanda Waitt
  
  Phone
  
  212-264-4075
  
  Email
  
  Amanda.Waitt@ssa.gov
  
  Address
  
  Region V Area 6
  
  1650 Lakeshore Drive
  
  Suite 300
  
  Columbus, OH 43204
  
  US
  
  Next steps
  
  Once you have successfully submitted your application materials, you can expect to receive at least two or more of the following email notifications concerning your application status: (1) Receipt of application; (2) Qualifications status and whether your application has been Referred/Not Referred to the selecting official; and (3) Selection status for the position.
  
  Selection interviews may be conducted with one or more of the candidates, but there is no requirement that interviews be conducted. The hiring office will contact candidates directly for interviews. Interviews may be conducted via video conferencing software, if technically feasible. Applicants referred for consideration will receive a final disposition notice after selections have been made.
• Fair and Transparent
  
  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
  
  
  • Criminal history inquiries
  • Equal Employment Opportunity (EEO) Policy
  • Financial suitability
  • New employee probationary period
  • Privacy Act
  • Reasonable accommodation policy
  • Selective Service
  • Signature and false statements
  • Social security number request

Required Documents

You must submit supporting documentation by the closing date of the vacancy announcement to claim certain types of preference.

INTERAGENCY CAREER TRANSITION ASSISTANCE PLAN (ICTAP): ICTAP provides eligible displaced Federal competitive service employees with selection priority for competitive service vacancies. To receive selection priority, candidates must meet the requirements for the Well Qualified category as described in the vacancy announcement and must also provide:

• Proof of eligibility with your application. Such proof may include: A copy of your written notification of ICTAP eligibility or a copy of your separation Notice of Personnel Action, (SF-50); and
• Proof of your most recent performance rating of at least "fully successful" (Level III) or equivalent.

For more information visit http://www.opm.gov/rif/employee_guides/career_transition.asp.

How to Apply

To apply for this position, you must provide a complete Application Package which includes:

1. Your Resume
2. Proof of ICTAP
3. Proof of most recent performance rating
4. The Occupational Questionnaire
5. Additional Required Documents (e.g., ICTAP notice, SF-50 Notification of Personnel Action. See Required Documents section).

The complete application package must be submitted before midnight (EST) on the closing date 09/07/2024 of the announcement to receive consideration.

To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the occupational questionnaire. Please ensure you click the Submit My Answers button at the end of the process.

You may update your application, including supporting documentation, at any time during the announcement open period by returning to your USAJOBS account. There you will find a record of your application, the application status, and an option to Update Application. This option will no longer be available once the announcement has closed.

If you use assistive software or an adaptive device, or you are experiencing some other type of technical difficulty and/or otherwise require assistance with the application process, please contact Amanda Waitt at Amanda.Waitt@ssa.gov or 212-264-4075.

Individuals with hearing or speech disabilities may use the listed email or 7-1-1 for TTY-based Telecommunications Relay Services to call the listed phone number. Additional Telecommunications Relay Services options are available in each state: https://www.fcc.gov/general/trs-state-and-territories

Due to our security procedures, our office will not accept any applications submitted via email or standard mail. The email address is listed only for inquiries about the position or the How to Apply process.

To verify the status of your application both during and after the announcement open period, log into your USAJOBS account. All of your applications will appear on the Welcome page. The application record in your USAJOBS account provides an Additional Application Information page that provides information regarding the documentation you submitted and any correspondence we have sent related to this application. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit https://www.usajobs.gov/Help/how-to/application/status/.

Agency contact information

Amanda Waitt

Phone

212-264-4075

Email

Amanda.Waitt@ssa.gov

Address

Region V Area 6

1650 Lakeshore Drive

Suite 300

Columbus, OH 43204

US

Next steps

Once you have successfully submitted your application materials, you can expect to receive at least two or more of the following email notifications concerning your application status: (1) Receipt of application; (2) Qualifications status and whether your application has been Referred/Not Referred to the selecting official; and (3) Selection status for the position.

Selection interviews may be conducted with one or more of the candidates, but there is no requirement that interviews be conducted. The hiring office will contact candidates directly for interviews. Interviews may be conducted via video conferencing software, if technically feasible. Applicants referred for consideration will receive a final disposition notice after selections have been made.

Fair & Transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

• Criminal history inquiries
• Equal Employment Opportunity (EEO) Policy
• Financial suitability
• New employee probationary period
• Privacy Act
• Reasonable accommodation policy
• Selective Service
• Signature and false statements
• Social security number request