Administrative Assistant
Houston, Texas
Employer: G-TECH
Industry: Administrative
Salary: Competitive
Job type: Full-Time
Responsibilities
Purpose: This administrative assistant role will provide cross-functional support to the MRO/Capital/EPC global purchasing organization. Job Duties include, but are not limited to, the following:
The successful candidate will demonstrate the ability to:
Qualifications
Category Administrative
Function Clerical / Administrative
Req ID JN -042024-121084
Purpose: This administrative assistant role will provide cross-functional support to the MRO/Capital/EPC global purchasing organization. Job Duties include, but are not limited to, the following:
- Primary responsibility of supporting leaders in multiple US locations and collaborating with support teams globally
- Extensive calendar management, strategically coordinating and prioritizing time-sensitive matters for multiple leaders to optimize efficiency and time management
- Arranges domestic and international business travel. Books flights, cars, makes hotel and restaurant reservations, acquires Visa/Passport requirements as necessary
- Completes expense reports for self and others and submits on behalf of leader and/or team in compliance with TER guidelines
- Maintain distribution lists and organizational chart. Department focal point for Records Management
- Coordinating large group meetings both internal and external, ensuring visitor access and direction is provided
- Department focal point for and resource for office tools, equipment and supplies
- On-boarding new hires, request appropriate accesses, setup office space, order hardware, peripherals, and office phone
- Ordering materials and supplies using appropriate applications
- Handling mail, faxes, shipping and other department requirements
- Serves as a member of the Purchasing Office Professional (POPs) team and provides backup for Purchasing administrative support staff
The successful candidate will demonstrate the ability to:
- Work independently to produce quality and timely results with minimal supervision
- Communicate and relate well to people from all levels both internally and externally
- Work effectively with people from diverse backgrounds and cultures
- Demonstrates comfort and skill when using technology, and aptitude to continuously become proficient in new software systems as needed
- Provide quick, accurate, and consistent decision-making and problem-solving with excellent communication skills and impeccable attention to detail
- Work diligently to proactively maintain smooth day-to-day office operations
- Multitask, manage complex schedules, and meet deadlines
Qualifications
- Associate's degree or higher preferred
- Experience working in an office environment, performing administrative tasks, providing support to coworkers, and managing multiple priorities
- An organized self-starter enabling good judgment
- Well-organized, detail-oriented, ability to multitask with great follow up skills
- Strong verbal and written communication skills
- Proficiency in Microsoft applications, such as Excel, Word, PowerPoint, SharePoint, Teams and Outlook
- Experience with the creation and manipulation of large spreadsheets desired
Category Administrative
Function Clerical / Administrative
Req ID JN -042024-121084
Created: 2024-05-01
Reference: JN -042024-121084
Country: United States
State: Texas
City: Houston
ZIP: 77069
Similar jobs:
-
Part-time Administrative Assistant
StaffMyAgency LLC in Argyle, Texas -
Senior Administrative Assistant II, Hematology and Oncology
UT Southwestern Medical Center in Dallas, Texas -
IT Technical Administrative Assistant
Insight Global in Spring, Texas -
Executive Assistant, Administrative Services (ASK - Japanese Practice)
KPMG in Dallas, Texas -
Administrative Assistant II
UT Health Northeast in Tyler, Texas -
Administrative Assistant - Burnett School of Medicine
Texas Christian University in TCU Main Campus, Texas -
Administrative Assistant
RemX in Princeton, Texas -
Senior Administrative Assistant II, Peds Infectious Disease
UT Southwestern Medical Center in Dallas, Texas -
Administrative Assistant-Honors College
Texas Christian University in TCU Main Campus, Texas -
Administrative Assistant
Addison Group in Austin, Texas💸 $18 - $22 per hour -
Administrative Assistant
Insight Global in Spring, Texas -
Administrative Assistant II, Resource Center
Dallas Independent School District in Dallas, Texas -
Distribution Center Administrative Assistant Clerk
Compunnel in San Antonio, Texas -
Administrative Assistant
TSR Consulting in Houston, Texas -
TCEQ - Administrative Assistant V
CAPPS in Houston, Texas -
Administrative Assistant (Austin-Hybrid)
Texas Workforce Commission in Austin, Texas💸 $3070.33 per month -
Administrative Assistant
Methodist Healthcare in San Antonio, Texas -
Administrative Support Assistant
U.S. Army Corps of Engineers in Dawson, Texas -
Administrative Assistant II
UT Health Northeast in Tyler, Texas -
Administrative Assistant - JSOM
University of Texas at Dallas in Richardson, Texas💸 $35798 - $42000 per year