Administrative Assistant Senior

Title: Administrative Assistant Senior

Agency: J. Sargeant Reynolds Community College

Location: Henrico - 087

FLSA: Exempt

Hiring Range: Maximum of $62,000 based on experience

Full Time or Part Time: Full Time

Additional Detail

Job Description:

Reynolds is one of the largest community colleges in Virginia and serves Virginia's capital city and five nearby counties. Annually, our four campus sites serve approximately 13,000 credit students and provide training for 7,400 students through the Community College Workforce Alliance. Reynolds is committed to hiring and retaining a racially diverse, culturally competent staff at all levels of the organization who reflect the demographics of our students. We also believe in providing an ongoing investment in our faculty and staff to deepen their skills and competencies to serve the full range of our student population.

To provide high-level administrative support to the Vice President for Enrollment Management and Student Success by planning, coordinating, and executing a diverse array of tasks critical to the success of Enrollment Management and Student Success division functions. This role is pivotal in managing special projects and ensuring the seamless operation of the front office and administrative activities. With minimal supervision, take ownership of key responsibilities, including supporting students, faculty and staff, managing the Vice President's calendar, organizing and scheduling meetings, overseeing complex budgets, maintaining comprehensive office files and systems, and generating detailed reports. This position requires a proactive approach to problem-solving, strong organizational skills, and the ability to work collaboratively across departments to contribute to the overall mission and success of the division.

Minimum Qualifications:

• Extensive knowledge of administrative processes and office support functions, with a strong focus on efficiency and accuracy.
• Exceptional communication skills, both oral and written, with proven professional and interpersonal abilities in face-to-face interactions, phone communication, and email correspondence.
• A customer-centric and solution-driven mindset, consistently seeking to enhance the experience for students, staff, and external stakeholders.
• Ability to work independently on assigned tasks, demonstrating self-motivation and initiative, while also thriving in team environments. Capable of building and maintaining collaborative relationships with internal and external stakeholders.
• Highly organized with the ability to plan and coordinate complex activities, effectively troubleshoot issues, and manage competing priorities.
• Demonstrated proficiency in independent decision-making and organizational skills, essential for managing the day-to-day operations of the office.
• Advanced skills in utilizing personal computers and up-to-date computing tools, particularly Microsoft Office Suite (Word, Excel, PowerPoint), Microsoft Teams and Zoom. Proven ability to create and maintain spreadsheets, databases, and webpages.
• Quick learner with the ability to grasp, execute, and adapt to new concepts, processes, and electronic systems with ease.
• Proven ability to excel in a fast-paced environment, managing multiple tasks simultaneously while maintaining a high level of accuracy and attention to detail.
Preferred Qualifications:

• College coursework preferred
• Extensive experience in fiscal management of complex budgets and working with Excel
• Extensive administrative experience in an academic or similar environment preparing executive level correspondence, summary reports and presentations
• Demonstrable experience successfully working with multi-generational and diverse populations
• Hands-on knowledge and use of a student information system (i.e., PeopleSoft, Banner or Colleague) is preferred
• Previous project planning is preferred