Senior Executive Assistant

This program requires US Citizenship

Who we work with: Our clients are high performers, creators of ideas, companies, communities, vision mapping for themselves and their employees. As mission driven leaders, they care, sacrifice, and do things that others merely dream about. They are extraordinary and have results to show it, building profitable teams, companies, and communities.

You are the kind of person who:

• Has substantial experience working with or directly for senior executives and understands the level of responsiveness and excellence needed.
• Asks incisive questions, listens thoughtfully, and finds ways to bring ideas to life, executing them with a high degree of consistency.
• Has a keen eye for detail, the ability to articulate your observations, and is motivated to improve the way things are done.
• Is driven to excel because no one sets a standard higher than you do for yourself.
• Is energized by challenge, high energy, change, and creativity and enjoys building systems to capitalize on ideas and opportunities.

Job Summary
The Senior Executive Assistant's (Senior EA's) attention to detail, proactive communication, understanding of the client mission, and problem solving enables the organization's success. The Senior EA is responsible for providing secretarial and administrative support to the CEO and TBC senior staff. In this role, you will be the primary point of contact responsible for calendar organization and management, elevating the CEO's time and ability to engage in high level work. The EA works one-to-one with TBC senior staff on a wide variety of matters, assisting with scheduling, organization and administrative tasks, providing comprehensive support and strategic planning advice to our growing organization. The ideal candidate will have a warm and calm disposition, impeccable organizational skills, and ideally, has prior administrative experience at a startup or other small-scale organization. Duties and Responsibilities:

• Managing complex requirements in scheduling the CEO's calendar, offering creative solutions utilizing an in-depth knowledge of the CEO's priorities and his clients
• Exercising professional poise in diverse situations, with strong written and verbal communication, and the ability to balance multiple priorities
• Client communications (announcements, scheduling, alerting clients when contracts are up for renewal, sending proposals/contracts/invoices, etc.)
• Planning large events including budget creation and management, finding and booking venues, communications with clients, etc. Maintaining a master corporate calendar of all conferences, all-hands events, holidays, and vacations
• Assembling contracts from pre-built templates
• Trouble shooting routine technical and software issues in the office; maintaining the client database and digital filing system
• Arranging the CEO's travel, hotel and dining as needed
• Taking dictation and meeting minutes, distributing them to appropriate parties
• Maintaining strong relationships with vendors and keep price data in order to get the best pricing on supplies and services
• Recommending and implementing efficiencies for the office and the CEO

Requirements and Qualifications:

• Is goal oriented and organized, self-motivated and self-directed
• Maintains discretion with personal and confidential information
• Stays calm and on-task in high-performance situations and owns the results
• Has the ability to work at the headquarters in Purcellville, VA
• Has excellent time-management, interpersonal skills, and verbal and written communication skills with all stakeholders
• Has past experience and skill with Google Apps, CRM's Microsoft Office Suite (Outlook, OneDrive, Word, PowerPoint, and Excel), basic bookkeeping and math skills
• A Bachelor's degree is preferred

Pay Range:$60,000-$130,000
The above salary range represents the range expected for the position; however, final salary offers are based on a number of factors such as the position's responsibilities; the candidate's experience, education, and skills; location; travel required; and current market conditions.

ABBTECH is an EOE/Minorities/Women/Disabled Individuals/Veterans