Senior Executive Assistant

Description

SAIC is hiring a highly organized and proactive Senior Executive Assistant to provide executive level management and analytical support to the Director of the Office of Strategic Capital (OSC) within the Office of the Under Secretary of Defense for Research and Engineering (OUSD(R&E)). This is an exciting position that requires close interaction with top department leadership within the Pentagon and across the DoD, including Components, industry partners, academia, and international partners to achieve OSC's goals and mission outcomes. Specifically, the Senior Executive Assistant helps our customers solve complex problems; manage meetings, schedules, and office operations; plan and track travel, visit requests, and increase workforce productivity through process improvement.

This position is on-site in Arlington, VA with situationally approved telework.

Job Description:

• Manage extensive executive schedule, coordinate visit requests, and de-conflict events for senior-level principal.
• Arrange for appropriate conference rooms/facilities and prepare meeting places in accordance with acceptable protocol and security procedures.
• Assist with special event requirements such as time and place, location, duration, number of attendees, security requirements, and travel arrangements.
• Assist government personnel with domestic and international travel to accomplish mission requirements effectively using the Defense Travel System (DTS) in compliance with the Joint Travel Regulations (JTR).
• Identify and submit work orders to ensure facilities remain fully functional and operational.
• Gather information; articulate, analyze, and solve problems; visualize and present information; and provide decision support to achieve mission outcomes.

Qualifications

Required Education and Experience:

• Bachelors and ten (10) years of experience. Military or industry Executive Assistant experience may be substituted in lieu of degree.

Required Clearance:

• Active Top Secret clearance required. Ability to obtain and maintain TS/SCI required to maintain employment.
• US Citizenship required.

Required Skills:

• Strong problem identification and resolution skills, flexibility, initiative, and a proven ability to communicate and work with senior executives efficiently and effectively (to include experience interfacing/communicating with senior executive leadership in government or industry)
• Ability to work independently in an extremely fast paced dynamic environment, managing multiple emails and calendars at once.
• Familiarity with Congressional processes for meetings that take place on the Hill.
• Experience with DoD senior level administrative and staffing requirements.
• Strong experience writing and editing memos and correspondence
• Excellent MS Office skills (Word, Excel, PowerPoint) and Google Workspace (Sheets, Slides, Docs)
• Excellent organizational and interpersonal skills plus strong attention to detail.

Desired Skills:

• Background in National Archives and Records Administration (NARA) requirements for records and information management.
• At least 5 years of direct administrative support experience with senior-level military or civilian officials.
• Familiarity with the Defense Travel System (DTS).

SAIC accepts applications on an ongoing basis and there is no deadline.

Covid Policy: SAIC does not require COVID-19 vaccinations or boosters. Customer site vaccination requirements must be followed when work is performed at a customer site.