Administrative Assistant - University Learning Program (Temporary)

Job Summary

The University of Michigan Museum of Art (UMMA) seeks a temporary Administrative Assistant for the University Learning and Programs Department. This is a temporary part-time position that will end December 20th. This unique opportunity will appeal to candidates who thrive in a cohesive, team-based environment, and who are excited by the possibilities of working in a large, research-based university. For full consideration please provide a resume and a cover letter describing how your experience and qualifications relate to the position requirements.

The Administrative Assistant will work with faculty and instructors to arrange class visits to UMMA's exhibitions and collections. They will use a combination of scheduling tools, including Asana and Google Calendar and communicate regularly with university faculty and the UMMA University Learning instructional team to administer the program?s visit schedule. This position is supervised by the Curator of University Learning and Programs under the general direction and supervision of the Deputy Director for Public Experience and Learning.
Additionally, the Administrative Assistant will play a pivotal role in ensuring the smooth operation of the department by managing and coordinating multiple schedules and assistance with planning and implementation of public programs and events. This will include staffing events and programs on some evenings and weekends. This role requires a proactive individual with exceptional organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously.

Mission Statement

The U-M Museum of Art puts art and ideas at the center of campus and public life. We create experiences that enrich our understanding of one another, foster joy, and build a more just future. Through exhibitions, programs, research, and community partnerships we are redefining what a campus museum can be.

Who We Are

Under the leadership of Museum Director Christina Olsen, the University of Michigan Museum of Art is in the midst of a dynamic and creative transformation. With a renewed focus on anti-racism and social justice issues, nationally important exhibitions and research, and an expansion of strategic institutional and artistic partnerships, UMMA is building an international profile and a broad and diverse public both within and far beyond the boundaries of our campus.

We are seeking applicants who are committed to building diversity in our sector, which is expressed in myriad forms, including race and ethnicity, gender and gender identity, sexual orientation, socio-economic status, language, culture, national origin, religious commitments, age, (dis)ability status, and political perspective. When you join UMMA, you can expect to be part of an experienced team that views the Museum as a vital space for exploring contemporary social issues, building community and equity, and celebrating artistic expression and achievement. During this exciting moment of transformation, we seek staff who thrive in settings that foster creative, cross-organizational collaboration. In deciding whether to apply for a position at UMMA, you are strongly encouraged to consider whether your values align with our ongoing commitment to anti-racist action ; to learn more about UMMA's core values and objectives please see our 2022/2027 Strategic Plan .

Responsibilities*

• Manage the touring and study room schedule for UM class visits, including scheduling security, rooms, catering and/or other items as needed.
• Communicate with faculty/instructors to arrange class visits to UMMA; assist with general outreach to faculty and instructors.
• Maintain and oversee the event management system for departmental programs including University Learning Programs; track and manage planning timeline.
• Support a positive visitor experience while addressing Museum protocols and guidelines; build positive relationships and work with a broad range of community and campus collaborators.
• As needed:
  * Arrange travel and accommodations for program participants.
  * Convene planning meetings with relevant UMMA staff and external partners.
  * Serve as on-site UMMA staff lead during events, including on some evenings and weekends.
  * Advance production needs for all department programs including securing A/V and tech support, hiring vendors, equipment rental, creating and coordinating delivery & set up schedules, coordinating additional staffing for events when needed, and ordering supplies.

Required Qualifications*

* 2 or more years experience in administrative support positions, especially those requiring scheduling for a fast-paced, high-demand volume of requests.
* Able to communicate and work with all levels of constituents effectively, while operating in a fast-paced, customer-service environment.
* Able to work independently and as a team member.
* Can set priorities and adapt as these priorities shift, handle multiple assignments and deadlines, and display excellent judgment, while operating in a flexible and professional manner.
* Demonstrated ability to handle details, including follow-up, for multiple ongoing projects. Exercises discretion when dealing with highly sensitive or confidential information.
* Must have excellent written and verbal interpersonal and communication skills.
* Must be proactive and a self-starter.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

Job Detail

Job Opening ID

253438

Working Title

Administrative Assistant - University Learning Program (Temporary)

Job Title

PROGRAM STAFF (TEMP)

Work Location

Ann Arbor Campus

Ann Arbor, MI

Modes of Work

Hybrid

Full/Part Time

Part-Time

Regular/Temporary

Temporary

FLSA Status

Nonexempt

Organizational Group

Acad & Fac Affairs

Department

Museum of Art

Posting Begin/End Date

8/20/2024 - 9/03/2024

Salary

$20.00 - $25.00

Career Interest

General Office/Administrative Support
Temporary Job Opening
The Arts