Administrative Assistant

What You'll Do

Reporting to the the Senior Administrative Project Manager in the Executive Director's Office, you will work on-site five days per week and perform the following tasks:

• Support the AEC Design group's Associate Director and University Architect, and eight design managers.
• Schedule complex meetings with multiple participants within the University and architectural communities.
• Coordinate the Request for Proposal process.
• As timekeeper, reconcile time reports.
• Help with the preparation of departmental and project presentations, agendas, minutes, correspondence, filing, copying, and scanning.
• Manage travel arrangements, including air (domestic and international) and ground transportation and hotel arrangements.
• Main Desk Coverage
• Be the first contact for staff, students, and visitors to the department. Create a welcoming, organized, efficient and professional office environment, and serve as a resource of information for faculty, staff, students, and guests.
• Coordinate business vehicle pool and parking permit process.
• Provide support for hosting, receptions, office meetings, and special events.
• Be the main contact for The Commons lunch room.

Mission Statement

Facilities & Operations wants to employ a diverse workforce as a reflection of our commitment to serve the diverse people of Michigan, to sustain the excellence of the university, and to offer our students richly varied disciplines, perspectives and ways of knowing and learning.

Who We Are

Architecture, Engineering, and Construction (AEC) endeavors to provide outstanding customer service and is committed to completing projects on time, within budget, and demonstrating safety. We manage projects of all sizes from new buildings to additions, renovations, alterations and cosmetic improvements

Why Work at Michigan?

Being part of something greater, of serving a larger mission of discovery and care, that's the heart of what drives people to work at Michigan. In some way, great or small, every person here helps to advance this world-class institution. It's adding a purpose to your profession. Work at Michigan and become a victor for the greater good.

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:

• Generous time off
• A retirement plan that provides two-for-one matching contributions with immediate vesting
• Many choices for comprehensive health insurance
• Life insurance
• Long-term disability coverage
• Flexible spending accounts for healthcare and dependent care expenses

Required Qualifications*

• High school diploma or associates degree
• A minimum of 4 years of related experience.
• Experience handling confidential information.
• Proficiency in the Microsoft Suite and scheduling meetings using electronic calendars.
• Experience prioritizing and handling multiple assignments and deadlines simultaneously.
• Employ basic reasoning skills.
• Reasonable knowledge of U-M policies, procedurees, and regulations.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes .

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

Job Detail

Job Opening ID

252996

Working Title

Administrative Assistant

Job Title

Administrative Assistant Sr

Work Location

Ann Arbor Campus

Ann Arbor, MI

Modes of Work

Onsite

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Organizational Group

Aec

Department

AEC-Project Management

Posting Begin/End Date

8/12/2024 - 8/26/2024

Salary

$47,000.00 - $55,000.00

Career Interest

Administration