The admin coordinator provides scheduling support to the clinical team and acts as a consistent point of contact to patients. Oversees equipment inventory, maintenance and troubleshooting support. Provide administrative support to the Nurse Coordinators and works collaboratively with office staff, physicians, patients and their families in a compassionate and tactful manner to ensure continuity of care.

Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson

Coordinates scheduling of diagnostic studies, consultations and procedures for LVAD recipient evaluations and obtains any required pre-certifications

Answers incoming phone calls and provides assistance with other clerical duties which include but is not limited to program outreach, patient satisfaction surveys, producing patient education materials, and retrieving and scanning patient records

Providesequipment management support which includes but it is not limited to equipment assembly and external equipment setup, assisting with response to equipment related alerts/alarms via phone during office hours and conducting frailty assessments

Assists with inventory and ordering of LVAD equipment used in both inpatient and outpatient settings

Collaborates with biomedical engineers

Assists the Clinical Manager with maintaining adherence with the Joint Commission

Orders clinical supplies via Ascent, Office Depot, etc.

Works closely with equipment and pharmacy vendors, obtains quotes, creates PO's.

Obtains preauthorizations for prescriptions

Works closely with clinical manager

Primary support for all clinical staff (over 50+)

Other duties as assigned

Qualifications

HS Diplma or equivalent preferred

3+ years of related expereience required

Conditions of Employment

Covid Vaccination is a requirement for employment at Jefferson for employees working at Jefferson's clinical entities or at the University. If you are not currently vaccinated you will be required to receive the vaccination prior to hire date if you are offered employment, unless you request and receive an approved medical or religious exemption from Jefferson.

Closing Statement

Jefferson includes Thomas Jefferson University and Jefferson Health, a dynamic university and health system with broad reach across the Delaware Valley. Jefferson is the second largest employer in Philadelphia and the largest health system in Philadelphia based on total licensed beds.

Through the merger of Thomas Jefferson University and Philadelphia University in 2017, our University includes ten colleges and four schools. We are an NCAA Division II university and an R2 national doctoral university offering undergraduate and graduate-level programs that provide students with a forward-thinking education in architecture, business, design, engineering, fashion and textiles, health, medicine and social science.

Jefferson Health, the clinical arm of Thomas Jefferson University, has grown from a three-hospital academic health center in 2015, to an 18-hospital health system through mergers and combinations that include hospitals at Abington Health, Aria Health, Kennedy Health, Magee Rehabilitation and Einstein Healthcare Network. We have over 50 outpatient and urgent care centers; ten Magnet®-designated hospitals (recognized by the ANCC for nursing excellence); the NCI-designated Sidney Kimmel Cancer Center (one of only 70 in the country and one of only two in the region); and one of the largest faculty-based telehealth networks in the country. In 2021, Jefferson Health became the sole owner of HealthPartners Plan, a not-for-profit health maintenance organization in Southeastern Pennsylvania. We are the first health system regionally to create an aligned payer-provider partnership.

Jefferson's mission, vision and values create an organization that attracts the best and the brightest students, faculty, staff, and healthcare professionals, as well as the most visionary leaders to drive exceptional results.

• OUR MISSION: We improve lives.
• OUR VISION: Reimagining health, education and discovery to create unparalleled value
• OUR VALUES: Put People First, Be Bold & Think Differently and Do the Right Thing

As an employer, Jefferson maintains a commitment to provide equal access to employment. Jefferson values diversity and encourages applications from women, members of minority groups, LGBTQ individuals, disabled individuals, and veterans.

Par Reference Code

106218