Administrative Coordinator provides administrative support to the Department Chair Associate Chairs and Department Director.

Responsibilities include coordinating the clinical activities and appointments of the Chair in collaboration with the appropriate clinical practice managers, scheduling the Department Chair's and Director meetings and maintaining a current, accurate calendar. The Administrative Coordinator will attend meetings as necessary, take minutes, transcribe and distribute meeting minutes within 48 hours after said meeting. Will ensure all clinical and administrative correspondence is transcribed and handled with confidentiality. This individual will interface with other physicians, administrators, board members, patients and external organizations and act as the department liaison to various Boards and administrative or medical committees of the Jefferson Einstein. Must maintain a high level of confidentiality. The Administrative Coordinator has responsibility for special projects as assigned by the Chair or the Department Administrator.

Qualifications

Associate degree and/or 5-8 years executive level experience required. Bachelor's degree preferred.

Familiarity with clinical department operations, reimbursement and academic medical centers is preferred. Proficiency in word processing and spreadsheet applications is required. Knowledge of Access databases and PowerPoint preferred. Individuals must be able to work independently and with minimal supervision, demonstrate initiative, establish work priorities and be detail oriented. The Administrative Coordinator must be discrete and capable of handling confidential information.

Conditions of Employment

Covid Vaccination is a requirement for employment at Jefferson for employees working at Jefferson's clinical entities or at the University. If you are not currently vaccinated you will be required to receive the vaccination prior to hire date if you are offered employment, unless you request and receive an approved medical or religious exemption from Jefferson.

Closing Statement

Jefferson includes Thomas Jefferson University and Jefferson Health, a dynamic university and health system with broad reach across the Delaware Valley. Jefferson is the second largest employer in Philadelphia and the largest health system in Philadelphia based on total licensed beds.

Through the merger of Thomas Jefferson University and Philadelphia University in 2017, our University includes ten colleges and four schools. We are an NCAA Division II university and an R2 national doctoral university offering undergraduate and graduate-level programs that provide students with a forward-thinking education in architecture, business, design, engineering, fashion and textiles, health, medicine and social science.

Jefferson Health, the clinical arm of Thomas Jefferson University, has grown from a three-hospital academic health center in 2015, to an 18-hospital health system through mergers and combinations that include hospitals at Abington Health, Aria Health, Kennedy Health, Magee Rehabilitation and Einstein Healthcare Network. We have over 50 outpatient and urgent care centers; ten Magnet®-designated hospitals (recognized by the ANCC for nursing excellence); the NCI-designated Sidney Kimmel Cancer Center (one of only 70 in the country and one of only two in the region); and one of the largest faculty-based telehealth networks in the country. In 2021, Jefferson Health became the sole owner of HealthPartners Plan, a not-for-profit health maintenance organization in Southeastern Pennsylvania. We are the first health system regionally to create an aligned payer-provider partnership.

Jefferson's mission, vision and values create an organization that attracts the best and the brightest students, faculty, staff, and healthcare professionals, as well as the most visionary leaders to drive exceptional results.

• OUR MISSION: We improve lives.
• OUR VISION: Reimagining health, education and discovery to create unparalleled value
• OUR VALUES: Put People First, Be Bold & Think Differently and Do the Right Thing

As an employer, Jefferson maintains a commitment to provide equal access to employment. Jefferson values diversity and encourages applications from women, members of minority groups, LGBTQ individuals, disabled individuals, and veterans.