Administrative Secretary (DOH/SATC #36534)

$17.63 - $26.45 Hourly

$36,675 - $55,013 Annually

This position is a Pay Band 45

Posting Details

Interviews are anticipated within two (2) weeks of closing date.

Why does the job exist?

This position will provide a wide range of administrative support services to a busy administrative team. This position will work closely with the Human Resource Director and provide back-up as necessary for the reception area.

How does it get done?

This position will perform specialized clerical tasks relating to databases, the Microsoft Office suite and Internet search processes. Incumbent will assist callers and visitors with basic HR information. Will be responsible verify a variety of human resource information for personnel files, this includes processing employment verification. Assist the with the upkeep of personnel and position files including the archival process of personnel records.

Who are the customers?

This position will provide clerical support to the Facility Department Heads of the facility.

Ideal Candidate

The Ideal Candidate will have experience performing a variety of administrative and clerical duties necessary to run an organization efficiently.

Minimum Qualification

High School diploma or Equivalent and six (6) months of related experience in office administration. Substitutions Apply. See Substitution Table below.

Substitution Table

These combinations of education and experience qualify you for the position:
Education Experience 1 High School Diploma or Equivalent AND # of months or years of experience specified in the minimum qualification 2 Associate's Degree AND Zero years of experience
• Education and years of experience must be related to the purpose of the position.

• If Minimum Qualification requires a specific number of "semester hours" in a field (e.g. 6 semester hours in Accounting), applicants MUST have those semester hours in order to meet the minimum qualifications. No substitutions apply for semester hours.

Employment Requirements

Must possess and maintain a valid Driver's License.

Working Conditions

Work will be performed in an office setting with exposure to visual/video display terminal (VDT) and extensive personal computer and phone usage. Lifting up to thirty, (30) pounds may be required. Effective 01/01/2015, the New Mexico Behavioral Health Institute became a 100% Tobacco Free/E-Cigarette Free Campus. As such, no tobacco, tobacco products or E-Cigarette products are permitted on any part of the campus.

Supplemental Information

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Agency Contact Information: Merlinda Trujillo (505) 222-0375. Email

For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.

Bargaining Unit Position

This position is covered by a collective bargaining agreement and all terms/conditions of that agreement apply and must be adhered to.