Administrative Services Manager

Hiring Range: $44129 to $70,000 or commensurate with experience

Full Time or Part Time: Full Time

Additional Detail

Title Description- This is a management title for employees who manage office support and administrative programs. These managers are responsible for planning, directing, or coordinating supportive services of an organization, such as office support services, finance, and human resources. The Administrative Services Manager is responsible for managing the local agency's technical administrative programs such as finance, human resources, computer operations, facility management and contract administration.

General Work Tasks (Illustrative Only) -

• Supervises, directs, and evaluates assigned staff, employee concerns and problems, directing work, counseling, disciplining and completing employee performance appraisals;
• Monitors status of work progress and approves completed work;
• Consults with assigned staff, assists with complex/problem situations and provides technical expertise;
• Ensures departmental compliance with all applicable codes, laws, rules, regulations, standards, policies a procedures;
• Initiates any actions necessary to correct deviations or violations;
• Manages various budgetary, fiscal, administrative, human resources, and clerical and technical functions such as purchasing and store keeping activities and mechanical and building maintenance;
• Answers questions and provides instruction for state/local finance departments;
• Provides information and answers questions relating to audits financial records or activities; coordinates state/local computer technology;
• Develops and maintains administrative procedures;
• Assures that assigned areas of responsibility are performed within budget;
• Monitors various service contracts; and
• Serves on a variety of committees.

Knowledge, Skills, and Abilities: Knowledge- Considerable knowledge of: the principals of modern office management; supervision and training principles and practices; budget evaluation, preparation and control; accounting principles; word processing, spreadsheet and data base software packages; business management, finance, procurement, contracting, personnel and facilities management; applicable federal, state and agency regulations and policies; and agency, department or section administrative and program practices, policies and procedures.

Skills- Skill in: operating and supervising others in the use of office equipment to include the personal computer.

Abilities- Demonstrated ability to: direct and manage staff; to communicate effectively both orally and in writing; and to plan, develop and direct administrative operations of an agency to include administrative, support and technical functions; manage multiple areas of responsibility; interpret and analyze fiscal and technical data for decision making; and establish and maintain effective working relationships with employees, supervisors and the general public.

Education and Experience- Bachelor's degree in business administration, accounting or related field supplemented with related experience or any equivalent combination of training and experience which provides the required knowledge, skills and abilities.

Minimum Qualifications:

- Direct experience supervising staff.

- Direct experience planning, developing, and directing administrative operations of an agency or business.

- Direct experience analyzing fiscal and technical data for decision making.

Preferred Qualifications:
- Management level accounting experience
- Thomas Brothers, LASER, Local HR Connect System experience
- Experience working in a public agency or local department of social services
- Understanding of Human Resources and administering employee benefits
- Bilingual skills

Special Requirements:

All applicants are subject to DMV/driving record check, pre-employment drug screen and CPS and Criminal History Search. The investigation may include fingerprint checks (State Police, FBI), local agency checks; employment verification; verification of education (relevant to employment); credit checks and other checks requested by the hiring authority. This position is covered under Code of Virginia 63.2-1601.1 or 63.2-1720 requiring the finalist candidate to submit to fingerprinting and provide personal descriptive information for a criminal history record check through the Central Criminal Records Exchange and a search of the Central Registry.
All offers of employment are contingent upon satisfactory results of the required checks and screenings. Employee must be willing to work in community emergency shelter in the event of a natural disaster or emergency.

Special Instructions to Applicants:

Applications and/or resumes for this position must be submitted electronically through this website at www.dss.virginia.gov. Mailed, emailed, faxed or hand delivered applications and/or resumes will not be accepted. This website will provide a confirmation of receipt when the application is submitted for consideration.

Information on the application and/or resume is the primary source used for screening for this position. Applicants are encouraged to fully represent their qualifications on the application and/or resume.

Applicants are encouraged to provide a complete listing of work experience, either paid or unpaid, and qualifications on the application.

CONSIDERATION FOR AN INTERVIEW IS BASED SOLELY ON THE INFORMATION PROVIDED WITHIN THE APPLICATION.