Administrative Support Associate

General Information

Vacancy Open to All Candidates Employment Type Permanent - Full-time If time-limited, note appointment end date Hours per week 40 Months per year 12 Position Number 002205 NC Salary Grade Equivalency GN04 Classification Title Administrative Support Associate - Journey Working Title Administrative Support Associate Salary Range $33,540 - $38,890 Anticipate Hiring Range $33,540 - $38,480 FLSA Status Non Exempt Division Academic Affairs Department College of Humanities & Earth and Social Sciences (Col) Work Unit Africana Studies Work Schedule
8:30 am - 5:30 pm; Monday - Friday
Primary Purpose of Position
Manages the workflow in Africana Studies department: supports the administrative duties of the department chair and his deputies: provides administrative assistance to faculty and students: prepares semester schedules, maintains office equipment and supplies, maintains budget, and supports department programmatic events and external relations.
Minimum Education/Experience
Required Minimum Qualifications:

Graduation from high school; or an equivalent combination of education and experience.

University Preferred Qualifications:

Graduation from high school, or completion of its equivalency, and two years of office/clerical work experience; or an equivalent combination of training/experience.
Essential Job Duties

• Provide administrative support for the department chair.
• Assist faculty in operational matters dealing with student advising, teaching, and research.
• Applies substantive knowledge of university policies and procedures to direct students to appropriate faculty and offices for advising and problem-solving.
• Supervise work study students.
• Liaise with other administrative staff in the college and university on a wide range of tasks from building class the departmental schedule to equipment/facility management, travels, budget, and event planning.
• Use technology to collect, input, verify, and present standard information dealing with student affairs, budget, and faculty support.
• Monitor and reconcile departmental budget and accounts, and track travel and office expenditures.
• Prepare documents, contracts and reports as required.
• Use BANNER to manage expenditures, reconcile accounts, and prepare travel authorizations.
• Correspond with students on class scheduling arid curriculum matters; with faculty on deadlines and assigned tasks; with campus wide offices and departments on matters relating to office management, class scheduling, budget, and office maintenance.
• Make decisions and solve problems that impact the daily processes of the office.

Other Work Responsibilities

• Use accurate program knowledge to interface with the other units, offices and organizations in the university.
• Make available the paperwork needed for student advising, processing of graduation application, vendor affairs,
• Serve as the receptionist for the department, and when necessary delegate this task to a competent work-study student.
• Serve as the first point of contact for the department.
• Record, compile and summarize data using established format, including student graduation list; enrollment in the major and minor; and department community list.

Departmental Preferred Experience, Skills, Training/Education

• Bachelor's degree in Business Administration or a similar discipline is preferred.
• Experience working in Higher Education is desired.
• Intermediate knowledge of Microsoft Office (Excel) and G-Suite software is strongly preferred.
• Experience with Banner, Report Central, 49er Mart, NORM , P-Card, or similar University systems is desired.
• Strong written and verbal communication skills are preferred.
• Experience with problem solving and resourcefulness are a plus.
• Strong attention to detail is essential.

Necessary Licenses or Certifications Work Location Garinger 113 Posting date 06/26/2024 Closing date 09/24/2024 Proposed Hire Date 09/30/2024 Contact Information Special Notes to Applicants
UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits


The finalist may be subject to a criminal background check and/or motor vehicle report.

* The Search Committee will not contact references without first verifying permission with the finalist .

Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application.

* Do not write 'see resume' on your application when completing the job duties section.

If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers (see job duties section of previous employment).

* Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.

Please submit a resume and cover letter with your application.

* These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.