Administrative Support Specialist
Charlotte, North Carolina
Employer: University of North Carolina at Charlotte
Industry: Col of Science
Salary: $40665 - $50831 per year
Job type: Full-Time
General Information
Vacancy Open to All Candidates Employment Type Permanent - Full-time If time-limited, note appointment end date Hours per week 40 Months per year 12 Position Number 006006 NC Salary Grade Equivalency GN08 Classification Title Administrative Support Specialist - Advanced Working Title Administrative Support Specialist Salary Range $40,665 - $50,831 Anticipate Hiring Range $40,665 - $50,346 FLSA Status Non Exempt Division Academic Affairs Department College of Science (Col) Work Unit Col of Science Work Schedule
8:00 am - 5:00 pm; Monday - Friday.
This position may be eligible for a telework schedule once onboarding into the position is complete and with supervisor approval.
Primary Purpose of Position
This position provides administrative and office support duties for the Associate Dean for Academic Administration, the Associate Dean for Research and Graduate Education and the Associate Dean for Undergraduate Student Affairs. Primary duties include: managing and reconciling budgets; preparing travel authorizations; assisting with travel arrangements and reimbursements, scheduling meetings/events, processing financial documents, preparing reports/communication/spreadsheets for distribution, organizing electronic filing system for the Deans, processing mail, photocopying documents, and serving as back-up to the receptionist at the front desk (duties are shared among staff in the Dean's Office as needed).
The person in this role will be required to have strong interpersonal, communication, customer service, and computer competency skills. This position reports to the Associate Dean for Academic Administration.
Minimum Education/Experience
Required Minimum Qualifications:
Graduation from high school and one year of related office experience; or an equivalent combination of education and experience.
University Preferred Qualifications:
Graduation from high school and demonstrated knowledge, skills, and abilities gained through four years of specialized office experience or an equivalent combination of education and experience.
Essential Job Duties
UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits
The finalist may be subject to a criminal background check and/or motor vehicle report.
Please upload reference information including names, position titles and company/institutions, phone numbers, and email addresses of at least two current/previous supervisors.
Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application.
Please submit a resume and cover letter with your application if requested.
Vacancy Open to All Candidates Employment Type Permanent - Full-time If time-limited, note appointment end date Hours per week 40 Months per year 12 Position Number 006006 NC Salary Grade Equivalency GN08 Classification Title Administrative Support Specialist - Advanced Working Title Administrative Support Specialist Salary Range $40,665 - $50,831 Anticipate Hiring Range $40,665 - $50,346 FLSA Status Non Exempt Division Academic Affairs Department College of Science (Col) Work Unit Col of Science Work Schedule
8:00 am - 5:00 pm; Monday - Friday.
This position may be eligible for a telework schedule once onboarding into the position is complete and with supervisor approval.
Primary Purpose of Position
This position provides administrative and office support duties for the Associate Dean for Academic Administration, the Associate Dean for Research and Graduate Education and the Associate Dean for Undergraduate Student Affairs. Primary duties include: managing and reconciling budgets; preparing travel authorizations; assisting with travel arrangements and reimbursements, scheduling meetings/events, processing financial documents, preparing reports/communication/spreadsheets for distribution, organizing electronic filing system for the Deans, processing mail, photocopying documents, and serving as back-up to the receptionist at the front desk (duties are shared among staff in the Dean's Office as needed).
The person in this role will be required to have strong interpersonal, communication, customer service, and computer competency skills. This position reports to the Associate Dean for Academic Administration.
Minimum Education/Experience
Required Minimum Qualifications:
Graduation from high school and one year of related office experience; or an equivalent combination of education and experience.
University Preferred Qualifications:
Graduation from high school and demonstrated knowledge, skills, and abilities gained through four years of specialized office experience or an equivalent combination of education and experience.
Essential Job Duties
- Provide specialized administrative support for the College of Science's Associate Dean for Academic Administration and Associate Dean for Research and Graduate Education. As needed, provide administrative support to the Associate Dean for Undergraduate Student Affairs.
- Compile and summarize financial data for budget management and reporting.
- Assist Associate Deans with coordinating and prioritizing funding requests, special expenditures, professional travel, and part-time faculty payments based on account balances.
- Prepare and review reports, forms, and documents for distribution.
- Process financial documents related to travel, purchase orders, E-forms, budgets, etc.
- Communicate professionally with internal and external constituents on behalf of the Associate Deans.
- Comply with University and State policies and procedures.
- Work with confidential and sensitive information related to faculty, staff and students.
- Maintain an electronic organized filing system for the College of Science Associate Deans.
- Serve as a resource to others on a variety of technical subjects including office equipment, software applications, and information processing.
- Attend workshops for 49er Mart, Concur, Banner, Report Central, and other university used systems and softwares to keep abreast of changes in University policies and procedures.
- Must be willing to learn new computer applications to meet work needs.
- Keep abreast of policies and procedure changes. Share new policies and procedures with Associate Deans.
- Excellent customer service (written and verbal communicaton) and proactive organizational skills are required.
- Independently and with Associate Deans' authorization, compose and organize ideas working in multiple formats such as letters, memos, reports or presentations, and can change/adjust style to meet the needs of the program and audience.
- Work with student employees to troubleshoot employment issues.
- Strong attention to detail is a must.
- Other duties, as assigned.
- Bachelor's Degree and one year of administrative experience working in a Higher Education setting is strongly preferred.
- Experience or proficiency using BANNER Finance or similar university financial systems is highly desired.
- A candidate that is willing to work in an energetic and multi-tasking environment that involves students, faculty, staff, administrators, and visitors with regional and international backgrounds is preferred.
- Advanced competency using Windows, Google and MS Office suite software is preferred.
- Strong attention to detail is needed for position.
- Excellent customer service (written and verbal communication) and proactive organizational skills are needed for position.
UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits
The finalist may be subject to a criminal background check and/or motor vehicle report.
Please upload reference information including names, position titles and company/institutions, phone numbers, and email addresses of at least two current/previous supervisors.
- The Search Committee will not contact references without first verifying permission with the finalist .
Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application.
- Do not write 'see resume' on your application when completing the job duties section.
Please submit a resume and cover letter with your application if requested.
- These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.
Created: 2024-10-05
Reference: 58966
Country: United States
State: North Carolina
City: Charlotte
ZIP: 28269
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