Assistant Deputy Director - Division of Policy, Research, and Equity (CEA A) - Telework Option

Under the general direction of the Deputy Director - Division of Policy, Research, and Equity (DPRE), a C.E.A. Level C, the Assistant Deputy Director - DPRE (ADD-DPRE), a C.E.A. Level A, has broad responsibility for the formulation of policies, procedures, and oversight of the Policy Branch and the Master Plan for Aging Branch. The ADD-DPRE will oversee the management of assigned operational and administrative functions, including budget, contracting, and personnel management. Additionally, the ADD-DPRE will direct stakeholder engagement efforts through oversight of the six (6) Master Plan for Aging advisory committees, including: Disability and Aging Community Living Advisory Committee; Alzheimer's and Related Disorders Advisory Committee; California Aging and Disability Research Partnership; Elder and Disability Justice Coordinating Council, and the IMPACT Advisory Committee. The ADD-DPRE represents CDA in matters with other state departments, control agencies, stakeholders, and vendors, as well as public and private entities. The ADD-DPRE will assist the Deputy Director-DPRE in all matters relating to the programmatic and administrative operations of the division and will serve as a member of the Department's Executive Team.

You will find additional information about the job in the Duty Statement .

Working Conditions

Due to the COVID-19 pandemic, departmental staff are working remotely per the state's emergency telework policy until further notice. The physical work location of the position is designated at the department's headquarters location, a three-story building and standard office modular workspace located in Natomas. The duties of the position require sitting for long periods of time while using a personal computer, reviewing documents, and attending meetings whether they are digital (i.e. Zoom, WebEx, MS Teams, etc.) or in person.

Statewide travel may be required up to 5% as needed/directed.

Minimum Requirements This position does not have a Classification Specification. Requirements and qualifications for this position can be found in this announcement. For additional questions, please contact the hiring department listed below.

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details Job Code #:
JC-433237

Position #(s):
797-830-7500-001

Working Title:
Assistant Deputy Director - Division of Policy, Research, and Equity (CEA A) - Telework Option

Classification:
C. E. A. $10,048.00 - $12,161.00 A

# of Positions:
1

Work Location:
Sacramento County

Telework:
Hybrid

Job Type:
Career Executive Assignment - Non Tenured, Full Time

Department Information
The California Department of Aging (CDA) administers programs that serve older adults, adults with disabilities, family caregivers, and residents in long-term care facilities throughout the State. The Department administers funds allocated under the federal Older Americans Act, the Older Californians Act, and through the Medi-Cal program.

Recognizing that California's over-65 population is projected to grow to 8.6 million by 2030, Governor Gavin Newsom issued Executive Order N-14-19 calling for the creation of a Master Plan for Aging to be developed by December - 2020. The Master Plan will serve as a blueprint that can be used by state government, local communities, private organizations, and philanthropy to build environments that promote healthy aging. CDA will play an integral part in the development and implementation of the Master Plan.

To learn more about CDA, visit:

https://www.aging.ca.gov/

To learn more about the Master Plan for Aging activities and status, visit:

https://www.engageca.org/

To learn more about the Master Plan and the Governor's Executive Order, visit:
https://www.chhs.ca.gov/home/master-plan-for-aging/

Special Requirements

This position is designated under the Conflict of Interest Code . The position is responsible for making or participating in the making of governmental decisions that may potentially have a material effect on personal financial interests. The appointee is required to complete Form 700 within 30 days of appointment and once per year. Failure to comply with the Conflict of Interest Code requirements may void the appointment.
Do NOT include ANY confidential information to your application on any documents you submit for a job vacancy, such as your State application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver's license number (unless required), basis of eligibility, examination results, Limited Examination and Appointment Program (LEAP) status, medical information, marital status, and age. Confidential information on the first page of the applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver's license number will automatically be redacted upon submission.

Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 8/26/2024
Who May Apply
Individuals who are eligible to be appointed to this Career Executive Assignment (CEA) by the State of California.

How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

California Department of Aging
Attn: Human Resources Bureau JC-433237
2880 Gateway Oaks, Suite 200

Sacramento , CA 95833

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

California Department of Aging
Human Resources Bureau JC-433237
2880 Gateway Oaks, Suite 200

Sacramento , CA 95833

08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications -
  The Statement of Qualifications' (SOQ) is required at the time of your application submittal. Applicants who fail to submit or complete the SOQ as instructed may be eliminated from this examination process.
  
  Please refer to the "Statement of Qualifications and Instructions" section below for instructions on the SOQ.
  

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Examination Qualification Requirements All applicants must possess the knowledge and abilities, and any other requirements, described in this announcement.

Note: Eligibility to take a CEA examination does not require current permanent status in the civil service.

General Qualifications
State civil service employees must possess essential general qualifications including integrity, initiative, dependability, good judgment, and ability to work cooperatively with others.
Knowledge and Abilities
Applicants must demonstrate the ability to perform high administrative and policy - influencing functions effectively. Such overall ability requires possession of most of the following more specific knowledge and abilities:

• Knowledge of the organization and functions of California State Government including the organization and practices of the Legislature and the Executive Branch; principles, practices, and trends of public administration, organization, and management; techniques of organizing and motivating groups; program development and evaluation; methods of administrative problem solving; principles and practices of policy formulation and development; and personnel management techniques; the department's or agency's Equal Employment Opportunity Program objectives; and a manager's role in the Equal Employment Opportunity Program.
• Ability to plan, organize, and direct the work of multidisciplinary professional and administrative staff; analyze administrative policies, organization, procedures and practices; integrate the activities of a diverse program to attain common goals; gain the confidence and support of top level administrators and advise them on a wide range of administrative matters; develop cooperative working relationships with representatives of all levels of government, the public, and the Legislature and Executive branches; analyze complex problems and recommend effective courses of action; and prepare and review reports; and effectively contribute to the department's or agency's Equal Employment Opportunity objectives.

These knowledge and abilities are expected to be obtained from the following kinds of experience with substantial participation in the formulation, operation and/or evaluation of program policies (experience may have been paid or volunteer; in State service, other government settings, or in a private organization):

CEA Level A - Responsible for broad administrative and program activities, including the execution and/or evaluation of program policies.

CEA Level B - Responsible for extensive managerial and program administration or broad program manager experience with substantial participation in the formulation, operation, and/or evaluation of program policies.

CEA Level C - Responsible for extensive highly professional influence and contributes to program, policy, and the methods to provide professional services needed to set policies, to meet the mission of the State department and often exercising technical and or professional skills that are required at this level.

Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Demonstrated knowledge and understanding of current, relevant policy issues facing older adults, adults with disabilities and caregivers.
• Knowledge of federal and state policy impacting older adults, people with disabilities and caregivers including but not limited to: California's Master Plan for Aging, the Older Americans Act and Older Californians Act, the Americans with Disabilities Act, the Federal Rehabilitation Act, the United States Supreme Court's Olmstead ruling, Medi-Cal & Medicare, and other policies and programs related to aging, disability, dementia, and caregiving.
• Experience in statewide policies, procedures, and innovative solutions to advancing the needs of California's older adults, people with disabilities and caregivers.
• Expertise in advancing equity, diversity, and inclusion; addressing intersectionality of age, disability, race, ability, gender, and income, among other factors; and engaging communities that have experienced discrimination and bias.
• Ability to exercise good judgment in making decisions affecting all aspects of the Division's functions and maintaining policies, procedures, organizational structure, and staffing. Poor judgment and decisions can adversely impact the Governor's Office and California Health and Human Services Agency (CHHSA) and jeopardize the health and safety of California's older adult population.
• Ability to plan proactively, respond to adversity effectively, and manage multiple complex issues simultaneously.
• Ability to work within tight deadlines and respond quickly to requests from the California Health and Human Services Agency (CalHHS), the Governor's Office and the stakeholders.
• Possession of excellent oral and written communication skills, including experience in preparing and delivering testimony before legislative committees, and in dealing with the public, local programs, stakeholders, and/or other employees.
• Demonstrated ability to work collaboratively with a variety of stakeholders in matters of significant program sensitivity, including interacting with CalHHS, state, federal, and local agencies, advocates, legislative consultants, and consumers, among others.
• Ability to manage frequent contact with CalHHS, stakeholders, other state agencies, internal staff, and management within the department, as well as local aging and disability program providers, federal oversight agencies and other partners.
• Ability to articulate and demonstrate skills in leading and motivating staff in a state or government agency.
• Experience executing effective management practices to support programmatic goals.

Examination Information

This examination will consist of a review of the candidates' application and Statement of Qualifications by an executive screening committee, using predetermined evaluation criteria. Candidates will be screened on the basis of their background and demonstrated management experience as detailed in the Statement of Qualifications. The Statement of Qualifications may be the only basis for determining your final score and rank on the eligible list. Interviews may be conducted as part of the examination process. (Hiring interviews may be conducted with only the most qualified candidates if it is determined necessary in order to make a selection.) All applicants will be notified of their examination results. In order to be successful in this examination a minimum rating of 70 percent must be attained. The results of this exam may be used to fill subsequent vacancies in this position if they occur within the next twelve months or an examination may be rescheduled, at the discretion of the department.

If you meet the requirements stated in this announcement, you may take this competitive examination. Possession of the Examination Qualifications requirements does not assure a place on the eligible list. Your performance in the examination will be compared with the performance of others who take this examination, and all successful candidates will be ranked according to their scores.

A minimum rating of 70% must be attained in the Examination to obtain list eligibility for this position. All candidates will receive written notification of their examination results.

The results of this examination will only be used to fill this position. Applications will be retained for twelve months.

Hiring interviews for the Job may be conducted with the most qualified candidates.

The examining Department reserves the right to revise the examination plan to better meet the needs of the service, if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service law and rules and all competitors will be notified.

Special Testing Arrangements If you have a disability and need special testing arrangements, answer the Reasonable Accommodations question appropriately on your Application (STD 678). You will be contacted to make specific arrangements. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this announcement.

Benefits
Our employees enjoy meaningful and interesting work that supports access to programs and services that serve older adults, adults with disabilities, family caregivers, and residents in long-term care facilities throughout California.

To learn more about benefits, visit the CEA Benefits page on the CalHR website.

CDA is located close to downtown and is easily accessible from various main thoroughfares (i.e. Interstate-5 andInerstate-80). Employees' enjoy a great team environment with amenities including: FREE PARKING, on-site café, and close to various dining and shopping choices in the Natomas area.

Contact Information
The Hiring Unit Contact is available to answer questions regarding the position or application process.
Hiring Unit Contact:
Human Resources
(916) 419-7525
Careers@aging.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
EEO Officer
(916) 898-9480
EEO@aging.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Statement of Qualifications and Instructions
The Statement of Qualifications' (SOQ) purpose is to introduce questions that require a narrative response on how an applicant's education, experience, knowledge, skills, and abilities meet the qualifications for the position. The SOQ serves as a documentation of each candidate's ability to present information clearly and concisely in writing.

PLEASE NOTE : Resumes, letters, and other materials will not be evaluated or considered as responses to the Statement of Qualifications.

DISCLAIMER : Applicants who fail to submit a SOQ as required may be screened out from the selection process.

INSTRUCTIONS :

• Must include applicant's full name (Last, First)
• The original SOQ questions must be listed in the SOQ document
• Criteria/Question(s) must be answered in numerical order
• Font must be Arial 12-point (not higher or lower)
• Not to exceed three pages
• Single-sided, Single-spaced

1. Policy Development and Management Experience - Please describe your knowledge and experience with policy with developing and managing efforts to implement statewide policy focused on older adults, people with disabilities, and caregivers as well as why you are interested in this position.

2. Advancing Implementation of California's Master Plan for Aging - Please describe what you see as the most critical elements to advancing system change through the Master Plan for Aging (MPA), the related challenges and opportunities, and how California can imbed equity through MPA implementation.

3. Partnerships - Please describe your experience in developing and maintaining strong relationships with aging and disability service providers, advocates, and other stakeholders. Describe any experience you have in working with state and/or federal entities such as the California Health and Human Services Agency, the California Department of Finance, the State Legislature, and the federal Administration for Community Living or the Centers for Medicare and Medicaid Services.

4. Leadership Experience - Describe your leadership experience including: your experience in developing and leading teams, new initiatives, managing multiple bodies of work, and/or helping an organization attain its strategic goals.

Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.