Business Office Manager

JOB SUMMARY: The BOM is responsible for the efficient operation of the business office staff and their respective administrative and clerical functions. The BOM is directly responsible for payroll, patient trust fund, accounts payable, collections, ordering supplies and printed forms, health insurance, workmen's compensation and supervising receptionists.

QUALIFICATIONS:

• Graduate of an accredited college or university with a degree in accounting, finance, or business administration is preferred.
• Two years work experience in accounting or bookkeeping.

JOB REQUIREMENTS:

• Must be physically and mentally capable of performing routine job duties.
• Competency in basic principles of accounting and bookkeeping.
• Good administrative, managerial, organizational, and planning skills.
• Knowledge of federal and state law regarding employment, wages, taxes, union rights, workers' compensation and unemployment benefits.
• Be personable with residents, families, and staff in a professional and cooperative manner.
• Must have compassion, tolerance, and understanding for the elderly.
• Knowledge of JCAHO, OBRA, IDPA, and HFS regulations regarding employees and management of resident funds.

MAIN DUTIES:

• Support the facility's philosophy of care and strive to achieve its goals and objectives.
• Manage processing of payroll including time sheets, checks, reports, direct deposits as well as other required reports and documents required for payroll.
• Process all new employees' application, registration, documentation and establish new employee files for all departments.
• Check all new hires on required all required websites per regulations and

compliance.

• Initiate and follow up on any employee requiring finger print background checks. F. Manage resident trust fund as requested utilizing the EMR which includes:
• a) disbursing funds to residents upon their signing the daily ledger
• a) posting transactions
• b) reimbursing funds to residents or families
• c) printing monthly & quarterly transactions reports and statements.
• Manage accounts payable which includes:
• a) opening and organizing bills
• b) preparing bills for Administrator's approval
• Order office supplies and printed forms for all departments.
• Maintain copy machine and its supplies including order service when needed.
• Manage all employee health insurance policies: enrollment, COBRA, and termination.
• Manage the credit union for all its beneficiaries.
• Handle all labor union monthly dues, health, and welfare benefits.
• Balance all facility bank accounts and make deposits.
• Maintain adequate funds in the postage machine and its working condition.
• Manage Worker's Compensation which includes:
• a) filing all claims first report
• b) submitting all bills for payment
• c) following up on employees
• d) completing and sending annual OSHA Form #200-Bureau of Labor
• e) compiling and posting of statistics log and summary of occupational injuries and illnesses
• Supervise receptionists which includes: hiring, training, scheduling and terminating.
• Check the time cards of all office staff for verification of accuracy and return them to the office supervisor for payroll processing.
• Maintain up-to-date knowledge of any changes in JCAHO, Federal, and State regulations, modify department policies to assure compliance, and in-service all effected personnel accordingly.
• Implement any plan of correction as required by State and Federal surveys in business office.
• Maintain the confidentiality of resident information and honor his/her personal and property rights
• Follow established fire, disaster, safety, infection control, and evacuation policies and procedures.
• Perform other duties as assigned by the Administrator.
• Work as weekend Supervisor as part of Department head monthly rotation.

Job Type: Full-time