Department Coordinator IV
Rochester, New York
Employer: University of Rochester
Industry: Faculty
Salary: $20.92 - $29.29 per hour
Job type: Full-Time
Opening
Full Time 40 hours Range URG 106 Center for Visual Science Col
Schedule
8 AM-5 PM
Responsibilities
General Purpose:
With general direction and latitude for initiative and judgment, performs routine and non-routine duties requiring advanced secretarial or word processing skills and proficiency in a research center.
Qualifications:
How To Apply
All applicants must apply online.
EOE Minorities/Females/Protected Veterans/Disabled
Pay Range
Pay Range: $20.92 - $29.29 Hourly
The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
Full Time 40 hours Range URG 106 Center for Visual Science Col
Schedule
8 AM-5 PM
Responsibilities
General Purpose:
With general direction and latitude for initiative and judgment, performs routine and non-routine duties requiring advanced secretarial or word processing skills and proficiency in a research center.
- Greets and orients new visitors in person and on the phones, makes referrals to appropriate office staff. Sorts and routes mail and email. Responds to routine correspondence. Coordinates lab/room access, swipe and key distribution, coordination with Gatekeeper for swipe access to CVS assigned areas. (2%)
- Provides administrative support to the Director, Center for Visual Science and other faculty members. Maintain multiple center and faculty calendars and schedules. Reserve conference rooms for meetings and conferences. (10%)
- Purchasing for CVS labs, to include purchase orders in Workday, internal 312 requisitions, and PCard transactions. PCard reconciliation. Entry of purchases into URGEMs. Ensuring order and packing slips are combined together. (30%)
- Manages routine space and equipment tracking, data entry in URSpace and yearly audits. (5%)
- Schedules, coordinates, and manages all CVS special events and colloquium, to include the Boynton, Knill, and Postdoctoral lecture series. Schedules space, technical support and catering needs. Creates and electronically distributes announcements of seminar series, academic events and meeting schedules to attendees via Slack and/or email. Manages arrangements for travel, hotel accommodations and registration as well as organizing meeting itineraries for visiting faculty and external speakers. Processes reimbursements and honoraria. (10%)
- Provides administrative support for faculty, staff, students in the center traveling on university business, including membership, registration, travel arrangements, payments, reimbursements, and other activities necessary to ensure successful travel. (15%)
- RSRB administrative paperwork. Assist CVS Director and other faculty who do research that involves human subjects. Handle administrative activities associated with starting up and conducting human subject research studies in vision science. Assist faculty writing and submitting IRB protocols. Keep regulatory binders up to date. Generate annual report to Finance Update UR IRB with protocol changes and yearly renewals. (20%)
- May control grant petty cash accounts as well as handle subject reimbursements that exceeds cash limitation. (3%)
- Assist Dept. Administrators with Progress reports and grant deadlines and upload into eRa Commons when needed. (5%)
Qualifications:
- Associate's degree and 3 years of progressively responsible experience in administrative support required.
- Strong communication skills, including written communication preferred.
- Attention to detail, organizational, and analytical skills. Strong technical skills including Microsoft office.
How To Apply
All applicants must apply online.
EOE Minorities/Females/Protected Veterans/Disabled
Pay Range
Pay Range: $20.92 - $29.29 Hourly
The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
Created: 2024-06-16
Reference: 253514
Country: United States
State: New York
City: Rochester
ZIP: 14608
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