Department Coordinator IV
Rochester, New York
Employer: University of Rochester
Industry: Faculty
Salary: $20.92 - $29.29 per hour
Job type: Full-Time
Opening
Full Time 40 hours Range URG 106 Medicine SMH Gastrointestinal
Schedule
8 AM-4:30 PM
Responsibilities
GENERAL PURPOSE:
The Department Coordinator IV provides administrative support within a department, in addition to serving as the principal assistant to Senior Director(s), Director(s), Associate Director(s), or other leadership roles. Responsible for performing a variety of advanced, complex assignments including department accounts working with minimal direction under their own initiative and latitude for independent judgment. Provides work leadership to other support staff. This position deals with highly confidential information and must be able to work with limited supervision and exercise independent judgment.
JOB DUTIES AND RESPONSIBILITIES:
Administrative/General:
How To Apply
All applicants must apply online.
EOE Minorities/Females/Protected Veterans/Disabled
Pay Range
Pay Range: $20.92 - $29.29 Hourly
The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
Full Time 40 hours Range URG 106 Medicine SMH Gastrointestinal
Schedule
8 AM-4:30 PM
Responsibilities
GENERAL PURPOSE:
The Department Coordinator IV provides administrative support within a department, in addition to serving as the principal assistant to Senior Director(s), Director(s), Associate Director(s), or other leadership roles. Responsible for performing a variety of advanced, complex assignments including department accounts working with minimal direction under their own initiative and latitude for independent judgment. Provides work leadership to other support staff. This position deals with highly confidential information and must be able to work with limited supervision and exercise independent judgment.
JOB DUTIES AND RESPONSIBILITIES:
Administrative/General:
- routine office duties such as phone triage, meeting and travel arrangements, copying, meeting scheduling, agenda/minute preparation and other assigned office needs for assigned locations
- Assigned projects including but not limited to:
- Division sponsored education (ex. Clinical conference), new procedures, expansion projects (internal/external) and CME events (ex: education sponsorship, visiting professor series, GUT Club).
- Represents the division at meetings, events and trainings
- Covers administrative staff tasks when needed to ensure operational efficiency and success
- In collaboration with Senior Financial Analyst and Nursing Leadership develops and maintains:
- Inventory management systems for ordering and tracking
- Primary point of contact for Inventory request system and processing
- Furnishes division reports and information associated with supply and inventory as requested for the development of strategic objectives and budgets
- Completes monthly reconciliation division financials to include but not limited to inventory and supply requests
- Assists with business improvement planning as assigned
- Assists with budget review and development
- Assists with capital submissions and tracking
- Primary responsibility for weekly, bi-weekly and monthly time keeping for Sawgrass Nursing
- In collaboration with Senior Financial Analyst ensures timely and accurate time reporting for division and assigned locations
- Assists with development and tracking of faculty time
- Responsible for monthly on-call / service schedules, faculty, APP and administrative time off calendar, educational and conference schedules
- Faculty Credentialing/Appointment: Division interface with the Chair of Medicine's Office for all faculty appointments, hospital privileging, and payer credentialing
- Ensure completion of all requirements for timely appointments renewals, re-privileging, and re-credentialing associated with faculty re-appointments
- Provides support for onboarding new faculty, interviewing, contracts/recruitment, faculty appointment, hospital privileging, and payer credentialing
- Supports seasonal departmental and divisional activities and initiatives
- Performs administrative duties as needed to support departmental and division goals and objectives
- Associate's degree required.
- 3 years of progressively responsible administrative support, including lead experience preferred
- Equivalent combination of education and experience required
- Proficiency with Microsoft Suite, FileMaker Pro, virtual collaboration tools (Zoom, Box); Adobe, etc. rerquired
- Office procedures; database entry principles; customer service and public relations principles; principles of math; mailing and distribution methods; training principles; leadership principles; intermediate to advanced budget administration principles; inventory and supply maintenance principles; event planning required
- Ability to effectively communicate and interact, both verbally and in writing, with people across diverse backgrounds and cultures required
- Intermediate knowledge of hardware and software functionality preferred.
How To Apply
All applicants must apply online.
EOE Minorities/Females/Protected Veterans/Disabled
Pay Range
Pay Range: $20.92 - $29.29 Hourly
The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
Created: 2024-06-29
Reference: 253050
Country: United States
State: New York
City: Rochester
ZIP: 14608
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