Entry Level Payroll Specialist

A client of Insight Global is seeking to hire a Payroll Specialist 1, this individual will be responsible for assisting in the accurate and timely processing of payroll for employees. This role involves maintaining payroll records, verifying timekeeping data, and ensuring compliance with company policies and legal regulations. The Payroll Specialist 1 will also handle payroll-related inquiries and provide support to the payroll team. Dependent on the applicant's qualifications the salary ranges from $45,760 to $52,000.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com .

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Required Skills & Experience

Required Qualifications:
Education - High School Diploma
Minimum of three (3) years of payroll processing and employment tax experience
Ability to manage a payroll threshold of 200-400 employees
Proficient in Microsoft Office and payroll software programs
Ability to communicate effectively and efficiently via phone, email, and person to person
Excellent interpersonal skills, positive attitude, flexibility, and a willingness to learn new things
Maintain a positive working relationship within the team and external customers

Nice to Have Skills & Experience

Preferred Qualifications:
Associates Degree
Knowledge of blended SCA, DBA, and CBA wages
Experience with ADP Workforce Now and SmartCompliance systems

Key Responsibilities:
Prepare and process multi-state weekly, bi-weekly, and special full cycle payrolls including hours, vacation time, garnishments, insurance and 401(k) deductions.
Monitor electronic timekeeping systems and reviewing for completeness and accuracy.
Review and Approve Employee Portal changes on third-party notification system.
Collaborate with team to ensure all payroll transactions are entered accurately and correctly.
Review automated system outputs before and after submitting to third-party vendor.
Provide prompt responses to employee questions about payroll related matters.
Prepare and distribute Prevailing Wage reports with supporting documents.
Prepare payroll related entries for accounting each payroll cycle.
Partner with HR on all matters involving employees compensation, benefits, and disability payments, including 401(k) contribution and other payroll funding.
Working knowledge of Federal and State labor and employment tax legislation and regulations
Strong understanding of payroll tax wage reporting and compliance with local, state, and federal government agencies
Distribute, record, and monitor agency tax notices and tracers with 3rd party provider.
Prepares materials for internal or external auditors as needed.
Maintain confidentiality of all payroll information
Other duties and special projects as assigned

Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.