Payroll Specialist

Daily Duty Payroll Specialist will be working with Payroll Management to perform below payroll procedure.

o Monday - Email reminder sent out to all supervisors to review and approve time card, time off requests, expense reimburse requests and all other pending requests.

o Tuesday
Organize payroll adj. requests such as termination payout, pay rate changes, deduction adjustments or any email communication with employees, supervisors and HR Team.
Run time card approval report - Check for any missing supervisor approval on hourly employees timesheet.
Run Zero-Hour report Check for active hourly paid employee without any working hours on time card.
Run Employee List Report Check for new hired EE to check if salary EE hired for making sure correct hours are paid if should they are hired middle of pay period. Also checking data integrity provided by HR and employee themselves.
If Commission or any kind of bonus is due this week, review must be done and approved by CFO.

o Wednesday
Verify all time off request, direct deposit changes, expense request are approved.
Run Total Hours Summary report to review over all hours.
Create data sets and compare it with total hour summary report.
Create payroll files by merge all data sets per payroll type. (ex. Weekly payroll, Biweekly payroll, etc)
Generate preview files and proceed with cross check

o Thursday
Finalize preview then forward payroll check register preview files to CFO for approval.
After approval, payroll files are submitted to ADP by noon or deadline.
ADP process the payrolls and send all required documents to client inbox.
Review check registers
Employees who had direct deposit set up get paid after midnight

o Friday
Finalize check register reviews.
Receive live checks from ADP via overnight and mail out the checks.
Record payroll into the GL.(If required by accounting team)

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com .

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Required Skills & Experience

o 3 years minimum of large payroll processing in using ADP
o Ability to process basic functions and formulas in Microsoft Excel.
o High school diploma/GED required (Bachelors Degree in Accounting or related field preferred but not required.)

Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.