Payroll Specialist - Houston, TX

Company Overview

Empower is a visionary healthcare company committed to providing quality, affordable medication to millions of patients across the nation. We hold the distinguished position of being the largest 503A compounding pharmacy and FDA-registered 503B outsourcing facility in the country serving the functional medicine markets.

What sets us apart is our relentless focus on three core values: People, Quality and Service. Our dedicated team of professionals collaboratively works to break new ground in the fields of manufacturing, distribution and quality control, providing a uniquely integrated approach to healthcare. Leveraging our vertical integration of the pharmaceutical supply chain, state-of-the-art technology, and a commitment to excellence, we are constantly pushing the boundaries of what is possible in medication accessibility and affordability.

You're not just starting a job; you're joining a mission. We believe in empowering our team to innovate, grow, and drive real change in the healthcare industry. If you're a forward-thinker who thrives in a fast-paced, transformative environment, Empower is the place for you.

Here, you'll be encouraged to share your ideas, expand your skill set, and contribute to projects that genuinely make a difference. We prioritize the well-being of our team members, and we offer a supportive and engaging workplace where your contributions are not just recognized but celebrated.

Let's revolutionize healthcare, together. Join us and be a part of something extraordinary.

Position Summary

At Empower Pharmacy, the role of a Payroll Specialist is fundamental in ensuring that our values of people, service, quality, and innovation are reflected in every aspect of our operations. As the backbone of our payroll department, this position holds the critical responsibility of handling compensation details of our valued employees, which is essential for maintaining trust and morale within our organization. The Payroll Specialist's work directly impacts our ability to deliver on our commitments to our employees, making this role a cornerstone of our administrative success.

In this capacity, you will oversee the verification of employee timecard hours, working closely with department managers and supervisors to ensure the accuracy of the data that drives our payroll processes. Your expertise will also extend to maintaining payroll information, preparing essential reports, and managing payroll discrepancies. Your meticulous attention to detail and strong organizational skills will ensure the integrity and confidentiality of employee payroll information, which is pivotal in fostering a trustworthy and secure workplace.

Additionally, the role involves responding to verification requests for employment and workers' compensation, assisting with bi-weekly payroll processing, and managing employee inquiries through the payroll inbox. Your ability to handle these tasks with professionalism and empathy not only supports our employees directly but also reinforces our broader mission to create a supportive and efficient work environment.

Join us in our mission at Empower Pharmacy to produce innovative medications that help people live healthier, happier lives while expanding access to quality, affordable medication. If you have a passion for detailed administrative work and a commitment to excellence, we invite you to apply to be part of a team that values precision and cares deeply about its people. Your role as a Payroll Specialist will be instrumental in driving our vision forward and ensuring our team members are empowered to contribute to our success.

Duties and Responsibilities

• Verifies employee timecard hours, collaborating closely with department managers and supervisors to ensure accuracy of data.
• Maintains up-to-date payroll information by verifying and recording changes to employee details such as addresses, tax exemptions, and benefit contributions.
• Performs daily payroll operations within the Human Resources Information Systems, ensuring all payroll transactions are processed efficiently.
• Prepares detailed payroll reports including analyses of employee hours, wages, and other compensation data.
• Responds to external requests for verification of employment and wage details for workers' compensation claims and disability.
• Assists in resolving payroll discrepancies and address employee inquiries regarding payroll issues promptly and accurately.
• Upholds the confidentiality and integrity of all payroll information, ensuring secure handling and storage of personal and financial data.
• Assists in processing bi-weekly payroll, ensuring all salaries, wages, bonuses, and deductions are accurately captured and processed on time.
• Distributes bi-weekly payroll checks and manage direct deposit submissions for employee wages.
• Reviews and processes employee expense reimbursements, ensuring they comply with company policies before inclusion in payroll.
• Manages and prioritizes communications within the payroll inbox, providing timely responses to employee questions and redirecting complex issues to the Payroll Manager or appropriate department leaders.
• Coordinates with the human resources department to align payroll processing with employee benefits, such as health insurance and retirement plans.
• Ensures that all payroll-related documentation is completed and maintained in accordance with legal and company filing requirements.
• Performs additional payroll-related duties as assigned to support the organization's overall administrative and financial strategies.

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.

While performing the responsibilities of the job, the employee is required to talk and listen. The employee is often required to remain in a stationary position for a significant amount of the workday and frequently use their hands and fingers to handle or feel to access, input, and retrieve information from the computer and other office productivity devices. The employee is regularly required to move about the office and around the corporate campus. The employee is regularly required to stand, walk, reach with arms and hands, balance, and to stoop, kneel, crouch.

Knowledge and Skills

• Strong problem-solving skills.
• Excellent attention to detail.
• Excellent organization, prioritization skills and the ability to multitask.
• Ability to provide accurate and efficient customer service under pressure of constant deadlines.
• Excellent interpersonal skills, ability to communicate effectively both orally and in writing.
• Proficient in Microsoft Office Suite - Excel, Word, Outlook, Teams.

Key Competencies

• Customer Focus: Ability to build strong customer relationships and deliver customer centric solutions.
• Optimizes Work Processes: Know the most effective and efficient processes to get things done, with a focus on continuous improvement.
• Collaborates: Builds partnerships and works collaboratively with others to meet shared objectives.
• Resourcefulness: Secures and deploys resources effectively and efficiently.
• Manages Complexity: Makes sense of complex, high quality, and sometimes contradictory information to effectively solve problems.
• Ensures Accountability: Holds self and other accountable to meet commitment.
• Situational Adaptability: Adapts approach and demeanor in real time to match shifting demands of different situations.
• Communicates Effectively: Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences.

Experience and Qualifications

• High School Diploma or GED required.
• Associate's degree in accounting, Finance, or related field preferred.
• Minimum of 2 years multi-state payroll experience for 1000+ employees required.
• Minimum of 1 year of experience with ADP Workforce Now payroll system required.
• Fundamental Payroll Certification preferred, but not required.
  

Employee Benefits, Health, and Wellness

• No-Cost Medication: Get your prescribed compounded medications at no cost, ensuring your health without the financial burden.
• Onsite Health & Wellness - IV Therapy Drips: Rejuvenate with complimentary onsite IV Therapy drips, enhancing your well-being and energy levels.
• Comprehensive Medical, Dental, and Vision Options: Choose from three medical plans tailored to your needs, plus options for dental and vision coverage for you and your family.
• Telehealth visits: Access board-certified Doctors anytime, anywhere for you and your family.
• Paid & Volunteer Time Off: Enjoy paid time off for personal pursuits and contribute to causes you care about with volunteer time off.
• Paid Holidays (8 scheduled; 2 floating): Celebrate with eight scheduled holidays and two floating holidays, giving you flexibility and time for personal traditions.
• Life & AD&D Coverage: Secure your and your family's financial future with life and accidental death and dismemberment (AD&D) insurance.
• FSA (Flexible Spending Account): Manage healthcare expenses smartly with pre-tax dollars in a Flexible Spending Account (FSA).
• 401K Dollar-for-Dollar Up to 4%: Invest in your future with our 401K plan, featuring a dollar-for-dollar match up to 4%.
• Company Paid Long-Term Disability: Provided at no cost, which replaces 60% of your income if you become disabled for a long period of time.
• Flexible Schedules: Balance work and life seamlessly with our flexible scheduling options.
• Rewards & Recognition Program: Your hard work doesn't go unnoticed - enjoy rewards and recognition beyond your paycheck.

Additional Voluntary Benefits

• Accident Insurance: Pays a lump sum benefit to help cover expenses following an accidental injury.
• Hospital Indemnity Insurance: Enhance your peace of mind with supplemental hospital insurance for unexpected stays.
• Critical Illness: Protect your finances from the expenses of a serious health issue.
• Short-Term Disability: Protect your income during illness or injury with short-term disability coverage.
• Supplemental Life & AD&D: Add an extra layer of financial protection for you and your loved ones with supplemental life and AD&D coverage.
• Legal Services: Access professional legal assistance to address concerns confidently.
• Identity Theft Protection: Safeguard your identity and finances with our identity theft protection benefit.
• Pet Insurance: Care for your furry family members with our pet insurance coverage.
• Employee Assistance Program: Confidential counseling and support services for a holistic approach to your well-being.