Executive Administrative Assistant

Ponte Vedra Beach, Florida

Employer: AEG
Industry: Administration/General Management
Salary: Competitive
Job type: Full-Time
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The Best Players Need the Best People.

This position reports to Vice President Board Administration. Executive Administrative Assistant supports Board Administration team with a focus on calendar management, document editing, drafting schedules, tracking follow-up items, travel planning/expense allocation and preparing for meetings with senior leadership.

Qualifications:
  • Bachelor's degree in communications, business or related field. An equivalent amount of education and experience may be substituted.
  • Minimum ten years administrative support experience for senior level management required.
  • Minimum 3 years experience working with C-Suite Executive(s).
  • Legal or Corporate Governance experience preferred.
  • Proficient in Microsoft Office skills, including Outlook, TEAMS, One Drive/SharePoint, Word, PowerPoint, Excel.
  • Experience with web-based board portals/collaboration software.
  • Proven ability to earn trust and respect confidentiality.
  • Excellent communication skills, verbal and written.
  • Deadline oriented with proven ability to multitask and adjust priorities quickly in a fast-paced environment.
  • Must be willing to work evenings, weekends, special events/meetings, and holidays as business needs require.


Responsibilities:
  • Calendar support and scheduling in close coordination with executive support team and external constituents.
  • Edit/track documents in Office Suite and ensure records are appropriately archived.
  • Assist in distribution of confidential, time-sensitive communications to Board of Directors in coordination with Vice President.
  • Manage Board Directory and contact information, including committee assignments and terms.
  • Assist in research of company records/communications, as needed.
  • Obtain advance documents for meetings, in line with planned agendas.
  • Work with Vice President to prioritize follow ups and ensure handled in designated timeframe.
  • Distribute credentials/tournament tickets to key constituents, upon request.
  • Plan travel and allocate expenses for team members.
  • Back up support to other team members, as needed.
  • Special projects or other duties as assigned.
Created: 2024-06-01
Reference: 2082439
Country: United States
State: Florida
City: Ponte Vedra Beach

About AEG

Founded in: 1994
Number of Employees: 28000

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