Executive Administrative Assistant

Description

SAIC is seeking an Administrative Assistant in our Silver Springs, MD office!

Essential Functions

Administrative Support:

• Provide administrative assistance, including writing and editing emails, drafting memos, developing meeting minutes, and preparing communications on the executive's behalf.

• Perform executive-level calendar management, including scheduling, de-conflicting, and prioritizing meetings on the executive's behalf.

• Communicate with stakeholders across organizational components and levels.

• Track and maintain action items, prioritize action items, facilitate executive-level review, and provide recommendations on a daily basis.

• Provide meeting management, including developing and distributing presentations and agendas, facilitating meetings, taking meeting minutes, and tracking action items on the executive's behalf.

• Coordinate travel arrangements on the executive's behalf.

• Advise executive-level staff by providing recommendations that consider risks, impacts, and feasibility.

• Identify areas for process improvement and support the realization of those improvements through the development/updates of policies, procedures, tools, and templates.

• Recognize strategic objectives and align these objectives with tactical actions.

• Answer phone calls in a polite and professional manner.

• Understand organizational policies and procedures to ensure the accuracy of solutions and deliverables to the client.

• Demonstrate a commitment to quality and customer support.

Special Projects and Smartsheet Solutions:

• Lead and execute special projects, including Smartsheet initiatives, under the direction of the OCIO by identifying opportunities for Smartsheet automations to enhance OCIO-wide operations.

• Collaborate with developers to design custom Smartsheet tools and implement these tools.

• Support gap analysis between strategic objectives and tactical actions.

• Train staff and implement Smartsheet solutions to improve efficiency and productivity.

Qualifications

Education & Training

• Bachelor's degree

Minimum Experience & Skills

• Five or more years of professional experience

• Must be a U.S. Citizen and have the ability to pass a background check

• Excellent written and verbal communication skills

Desired Education/Certifications & Skills

• Two or more years experience supporting executive level staff

• High proficiency with Smartsheet or Other Project management Tools

• High proficiency in Google Suite

Clearance:

• Must be a US citizen with the ability to obtain and maintain a Public Trust Clearance

SAIC accepts applications on an ongoing basis and there is no deadline.

Covid Policy: SAIC does not require COVID-19 vaccinations or boosters. Customer site vaccination requirements must be followed when work is performed at a customer site.