Executive Assistant

Optum is a global organization that delivers care, aided by technology to help millions of people live healthier lives. The work you do with our team will directly improve health outcomes by connecting people with the care, pharmacy benefits, data and resources they need to feel their best. Here, you will find a culture guided by diversity and inclusion, talented peers, comprehensive benefits and career development opportunities. Come make an impact on the communities we serve as you help us advance health equity on a global scale. Join us to start Caring. Connecting. Growing together.

The Executive Assistant (EA) will provide high-level administrative support to the Chief Clinical Officer of Optum Health, ensuring efficient operations and seamless communication within the executive's office. This role requires a proactive and resourceful individual with strong organizational skills, the ability to handle sensitive information with discretion, and a capacity to manage multiple priorities in a fast-past environment.

You'll enjoy the flexibility to work remotely * from anywhere within the U.S. as you take on some tough challenges.

Primary Responsibilities:

• Calendar and Executive Time Management:
  
  
  • Manage complex calendars and scheduling, including meetings series, urgent requests, and travel arrangements. Prioritize conflicting needs and ensure efficient time management
  • Gather information on meeting requests to determine their priority, goals, and agenda
  • Partner with the executive to create an "ideal calendar week" that supports a balanced schedule with sufficient focused work time, space for urgent meetings, and prioritization of high-priority meetings. Work with the executive to reallocate time and meeting commitments towards the ideal calendar
  • Regularly review the calendar with the executive and make recommendations and adjustments to improve time management and productivity, including what could be removed to make room for new priorities
• Communication and Correspondence:
  
  
  • Act as a liaison between the executive and internal/external contacts
  • Screen and prioritize calls, meetings, and other communications responding on behalf of the executive where appropriate
  • Handle sensitive information with the utmost discretion and maintain a high level of confidentiality in all matters
• Meeting Preparation:
  
  
  • Organize and coordinate meetings, including preparation of agendas, materials, and follow-up action items
  • Assist with presentations, meeting materials, and research as needed
  • Help plan and coordinate events, meetings, and offsite activities, ensuring all logistics are handled smoothly
  • Ensure meeting participants (e.g., external customers; executives) have appropriate access to facilities and systems
  • Host, coordinate, and facilitate meetings/external events as needed (e.g., introduce speakers, manage PowerPoint deck, ensure time schedules are adhered to, assist with technology, take notes).
• Travel Arrangements and Expense Management
  
  
  • Coordinate detailed travel itineraries, including booking flights, hotels, transportation, and preparing expense reports post-travel
  • Track and manage the executive's expenses, ensuring timely submission of expense reports and monitoring adherence to policies

You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications:

• Experience working as an administrative or executive assistant
• Extensive experience with calendar management
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience working with all levels of leadership, both internal and external
• Ability to work independently, anticipate needs, and manage competing priorities
• Solid interpersonal and communication skills with the ability to interact and build relationships with a diverse group of people

Preferred Qualifications:

• Experience working within the health care Industry and with health care insurance
• Experience booking travel
• Solid attention to detail and ability to troubleshoot
• Exceptional organizational skills
• Ability to work with discretion and confidentiality
• A growth mindset with interest in learning and working in a fast-paced environment

*All employees working remotely will be required to adhere to UnitedHealth Group's Telecommuter Policy.

California, Colorado, Connecticut, Hawaii, Nevada, New Jersey, New York, Rhode Island, Washington, Washington, D.C. Residents Only: The hourly range for this role is $23.22 to $45.43 per hour. Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. UnitedHealth Group complies with all minimum wage laws as applicable. In addition to your salary, UnitedHealth Group offers benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with UnitedHealth Group, you'll find a far-reaching choice of benefits and incentives.

Application Deadline: This will be posted for a minimum of 2 business days or until a sufficient candidate pool has been collected. Job posting may come down early due to volume of applicants.

At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone-of every race, gender, sexuality, age, location and income-deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission.

Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

UnitedHealth Group is a drug - free workplace. Candidates are required to pass a drug test before beginning employment.

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