Our client is seeking a temporary Exective Assistant to join their team in New York!

• Pay rate: $35

Responsibilities:

• Coordinate all conference room bookings following company procedure: receive requests for bookings
• Create Outlook calendar invites and distribute presentations
• Ensure completion of all office logs including sign-in and security procedures
• Provide administrative support and handle day-to-day front office tasks
• Organize catering for client and other office meetings
• Assist various departments with faxing, scanning, filing, and mail
• Coordinate AV facilities for client and other office meetings
• Maintain and restock the firms reception, kitchens, conference rooms, restrooms, supply, and printer areas
• Coordinate all office and kitchen equipment and schedule maintenance service calls (i.e. coffee machine, binding machine, scanner, copier, printers)
• Facilities maintenance: clean kitchens, dust, and clean spill/stains where necessary
• Ability to lift up to 10 pounds and use a trolly to move items for restocking
• Professionally greet and direct all visitors, including clients and vendors
• Make coffee daily, in the mornings and for client meetings
• Liaise with the property managers office and coordinate facility maintenance services
• Update and maintain various internal employee and vendor documentation
• Interact regularly with other departments to coordinate meetings and distribute company information
• Coordinate transportation service and other travel related arrangements as needed
• Assist with month-end workflow, including typing, data entry and mail
• Bind marketing materials for investor and client meetings
• Available for after-hours office emergencies as needed
• Provide back-up support and coverage for Office Administrator
• Other duties to be assigned by the Manager, Global Administrative Services

Qualifications:

• Bachelors degree preferred
• Minimum of 3-years recent experience in providing administrative support in a fast-paced office
• Proficient in Microsoft Office Suite (Word, PowerPoint, Outlook and Excel)
• Highly motivated
• Concur and travel added would be good in this regard
• Demonstrate ability to coordinate multiple projects concurrently including providing necessary project status follow-up
• Familiarity with formatting, updating.
• The ability to work in Adobe
• Strong work ethic and comfort level working in a high-volume environment
• Ability to work independently while fostering a collaborative environment and functioning in a team structure
• Excellent customer service skills and strong attention to detail
• Professional disciplined and organized work style
• Punctuality and reliability are essential; a courteous and professional demeanor required
• Ability to work effectively with all levels of management within the company and promptly resolve issues or recommend improvements in a positive manner
• Must be flexible

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook , and LinkedIn .

Opportunity Awaits.

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