Executive Assistant

Piper Companies is seeking an Executive Assistant to join a financial services organization based in Richmond, VA . The Executive Assistant will be responsible for managing incoming requests, maintaining calendars, enhancing productivity. This position will be hybrid in Richmond, VA!

Responsibilities of the Executive Assistant include:

• Professionally manage incoming requests for senior leaders from internal and external customers.
• Maintain calendars of 3-4 senior leaders.
• Enhance productivity for senior leaders' staff by organizing schedules and pre-read materials for key meetings.
• Coordinate meetings and events; schedule and manage logistics for meetings, offsite events, and other activities.
• Manage expenses and expense reconciliation for managers in compliance with organizational policies.
• Set up and manage Purchase Requisitions & POs, pay subscriptions/memberships, and other administrative process-related items.
• Arrange travel for senior leaders, including airfare, hotel, and expense reimbursement.
• Assist with year-end regulatory process execution (e.g., memo edits, attestation compilation).

Qualifications for the Executive Assistant include:

• 5+ years of experience as a senior administrative assistant.
• Ability to effectively process a large amount of information daily, spot important topics, and make connections between disparate items.
• Exceptional time management, organizational, and prioritization skills with an emphasis on follow-through and attention to detail.
• Strong skills in PowerPoint, Excel, Word, Outlook, Teams, and other Microsoft Office programs.
• Exceptional communication skills, confidence, and professional presence.

Compensation for the Executive Assistant include:

• Salary: $65,000 - $75,000
• Full benefits: Healthcare, Dental, Vision, 401k, Flexible work schedule

Keywords: #LI-MM1 #LI-ONSITE

Executive Assistant, Senior Administrative Assistant, Administrative Support, Senior Leaders, Professionalism, Integrity, Confidentiality, Communication Skills, Multi-Tasking, Fast-Paced Environment, Attention to Detail, Calendar Management, Meeting Coordination, Event Planning, Expense Management, Travel Arrangements, Regulatory Processes, PowerPoint Presentations, Customer Service, Record Keeping, Administrative Back-Up, Team Collaboration, Project Assistance, New Associate Onboarding, Microsoft Office, Excel, Word, Outlook, Teams, Time Management, Organizational Skills, Prioritization, Follow-Through, Proofreading, Interpersonal Skills, Learning New Tasks, Flexibility, Adaptability, Problem-Solving, Judgment, Team Player, Independent Work