Executive Assistant to the Vice President

Title: Executive Assistant to the Vice President

Agency: Mountain Empire Community Coll

Location: Wise - 195

FLSA: Nonexempt

Hiring Range: $42,905 minimum adjusted for experience and education

Full Time or Part Time: Full Time

Additional Detail

Job Description:

Mountain Empire Community College is a comprehensive two-year college serving residents of Lee, Scott, Wise, and Dickenson counties, and the City of Norton. MECC is one of twenty-three colleges in the Virginia Community College System and operates under policies established by the State Board for Community Colleges and the Local Advisory Board. The College is financed primarily with state funds, supplemented by contributions from the local jurisdictions.

Provides administrative support to the Vice President of Finance and Administrative Services 50% of the time and support to the Vice President of Institutional Advancement 50% of the time.

Minimum Qualifications:

Knowledge, skills, and abilities required to be successful in the position:

• Excellent verbal and written communication skills as demonstrated in the application package.
• Excellent interpersonal and customer service skills both one-on-one and in event settings.
• Extremely proficient in Microsoft Office Suite , especially Excel, Outlook Calendar, and Word, and financial reporting software.
• Excellent organizational skills and attention to detail.
• Expert understanding of clerical procedures and systems such as record keeping, bookkeeping, and filing.
• Ability to work independently during the absence of a supervisor.
• Creative and effective problem-solving skills in office management and with customers.
• Ability to respond to problems and to assist clients with a calm, courteous, and helpful manner and attitude.
• Must have a basic knowledge of accounting practices and the ability to learn accounting software systems including financial reporting forms.
• Ability to maintain confidential and meticulous records.
• Ability to effectively write business correspondence including emails and letters.
• Social intelligence competency or the ability to work with others toward a shared goal, participating actively, sharing responsibility and rewards, and contributing to the capability of the team.
• Communicates with the Foundation and Advisory Boards, donors, other divisions within MECC, students, and community members and can understand their needs while acting as a welcoming host during Foundation events, board meetings, and division activities.

Required minimum qualifications:

• Extensive experience in an administrative role, which may be substituted by an associate's or higher degree in a related field.
• Success in a previous customer service role.
• Physical ability to work during special events by standing/walking for long hours at a time and lifting up to 25 pounds without assistance from floor to waist level.
• Ability to work a variety of hours to accommodate Foundation events.
• Experience creating financial reports.
• Proven ability to learn new software packages.

Preferred Qualifications:

• Microsoft Office certification.
• Administrative support technology certification.
• Experience as an event planner/coordinator.
• Basic understanding of legal regulations and permits required for events.