Facilities Planning Manager (Operations Manager)

Minimum Qualifications

• Graduation with a Bachelor's degree from an accredited college or university with major coursework in a field related to Public Administration, Business Administration, Architecture, Construction Science, Planning Management, or related field, plus five (5) years of experience, two (2) years of which were in a lead or supervisory capacity.
• Experience may substitute for education up to the maximum of four (4) years. A master's degree may substitute for required experience up to a maximum of two (2) years.

Licenses or Certifications:

• None

Notes to Applicants
The Facilities Services Division of the Austin Public Library is currently seeking an experienced Facilities Planning Manager (Operations Manager). This role involves overseeing multiple work units. The ideal candidate's key responsibilities include effective supervision, strategic planning, warehouse and delivery operations, building safety, and bid and contract management. The candidate should have experience managing a large workforce and implementing new practices.

Application Instructions:

• A detailed and complete job application is REQUIRED and helps us evaluate your qualifications. In completing your job application, please be sure to provide a COMPLETE employment history regarding any relevant experience that you would like for us to consider. This information will also be used to determine base pay in the event that you are selected for this position. NOTE : A cover letter and/or resume will NOT be used to substitute for an incomplete job application.
• Please understand that your job application, cover letter, and resume will be used to measure or assess your written communication skills, including grammar, punctuation, and spelling, in helping us screen applications and determine candidates to be interviewed.

Additional Information:

• TRAVEL : If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.
• All new employees are required to attend City of Austin and Austin Public Library training as scheduled and should arrange their outside schedules to accommodate such training.
• Working with the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more. Please click HERE for more information.
• This posting may be used to fill additional vacancies of the same job title that may become vacant. The additional vacancies may include a difference in work location, workweek hours, and schedule. Filling additional vacancies from this posting is based on the business needs of the department.

If you are selected as a Top Candidate:

• Verification of the minimum qualifications (Graduation with a Bachelor's degree from an accredited college or university with major coursework in a field related to Public Administration, Business Administration, Architecture, Construction Science, Planning Management, or related field, plus five (5) years of experience, two (2) years of which were in a lead or supervisory capacity. Experience may substitute for education up to the maximum of four (4) years. A master's degree may substitute for required experience up to a maximum of two (2) years.) will be required. You must provide proof of education from an accredited organization/institute.

Veteran applicants:

• Veteran candidates will be required to provide a copy of their DD-214.

Essential Personnel:

• This has been designated as an Essential Employee position. In the event of a city-designated extraordinary situation or emergency condition, essential employees provide services that impact the public health, safety, utility services, and welfare of members of the Austin community and other employees, as well as ensure the continuity of essential operations. Essential Employees may be called back in during such events, required to modify their schedule, assigned to a City-designated work site, or retained on-site to assist with operations and recovery.

The Austin Public Library reserves the right to close posted positions
prior to the advertised close date, based on recruitment strategies and business needs.

Preferred Qualifications

• Strong understanding of building systems ( HVAC , electrical, plumbing, security).
• Proven experience in managing facility-related projects.
• Experience in preparing reports and presentations for management and stakeholders.
• Ability to manage crises and unexpected situations effectively.
• Experience in budget development and management, including tracking expenses and optimizing resource allocation.
• Experience in managing contracts for municipal master agreements, including negotiation, compliance, and performance monitoring.
• Experience with energy management systems and sustainability practices.
• Experience in creating inclusive environments.
• Ability to travel to multiple locations

Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

Manages a division or unit that provides facilities support in the area of custodial, security, warehouse distribution, and building maintenance.

Oversees construction of new facilities, building renovation, and ensures that new furniture and equipment is installed at all new facilities

Prepares, submits, and reviews division or unit goals, objectives, and accomplishments, and monitors expenditures to keep the operation within budget.

Oversees the Capital Improvement and Program ( CIP ) management for the department, and ensures that all CIP documents are completed and submitted to the Budget Office on time.

Ensures that all bond election documents are completed and submitted to the Budget Office and Public Works Department on time with the approval of the Director.

May oversee lease agreements and land acquisitions.

May represent department interests at annexation meetings, the Intergovernmental Bond Coordinating Council, Planning Commission, City Council, and other meetings.

May serve as department liaison to neighborhood.

May manage department's vehicles.

Responsibilities- Supervision and/or Leadership Exercised:

• May be responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal.

Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of supervisory and managerial techniques and principles.
• Knowledge of fundamental inventory control procedures and warehouse procedures.
• Knowledge of equipment, vehicles, materials, and methods used in Building and Grounds services.
• Knowledge of local ordinances and building codes.
• Knowledge of proper safety practices and procedures and regulations applicable to work being performed.
• Skill in oral and written communication.
• Skill in handling multiple tasks and prioritizing.
• Skill in using computers and related software.
• Skill in data analysis and problem solving.
• Skill in planning and organizing.
• Ability to perform detailed work in an organized manner.
• Ability to manage activities with other divisions, departments, consultants and contractors.
• Ability to work with frequent interruptions and changes in priorities.
• Ability to establish and maintain good working relationships with other city employees and the public.

Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA
City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.