Office & Admin Specialist Sr

Job Details

Working Title: Gift Administrator
Job Class: Office and Administrative Specialist, Senior
Agency: Minnesota State

• Job ID: 80306
• Location: Winona
• Telework Eligible: No
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 09/18/2024
• Closing Date: 10/07/2024
• Hiring Agency/Seniority Unit: MN St Colleges & Universities / Winona State Univ-AFSCME
• Division/Unit: MnSCU Winona SU / MnSCU WIN Classified GEN A-G
• Appointment Type: Unlimited, Full-time
• Work Shift/Work Hours: 8:00am-4:30pm
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $21.90 - $29.65 / hourly; $45,727 - $61,909 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Work Area: University Advancement
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

Responsibilities :

The Gift Administrator performs analytical, reporting and administrative functions associated with the accurate and timely processing of gifts to Winona State University Foundation. Serves as the business process and application expert for the time-sensitive and highly confidential gift administration of contributions to the Winona State University Foundation, with the goal of minimizing risk and maximizing philanthropic investment. Serves as a resource and advisor to fundraisers, staff and faculty to ensure our solicitation messaging adheres to donation collection standards and reports are developed with accurate gift and donor criteria. Provides database management support for the Management Analyst 2 position. Manages the Matching Gift Program which maximizes personal charitable contributions through employer matching gifts.

Minimum Qualifications :

• Math-Sufficient to add, subtract, multiply and divide when working with donations.
• Typing Keyboarding(40WPM)-Sufficient to draft correspondence for the VP, Data Entry Performance-Sufficient to enter data into databases utilized, Communication Skills (Speaking, Writing and Reading)-sufficient to communicate with customers of the department via email and in person,
• Word Processing-sufficient to draft correspondence for the VP,
• Spreadsheets-sufficient to enter information into databases, create filters, create reports and update data,
• Database Management-sufficient to utilize software databases and run queries and reports, and identify problems and resolve,
• Bookkeeping-sufficient to monitor the financial entries and identify discrepancies,
• Accounting/Budgeting/Expense-Sufficient to create reports on the Foundation budget and report to the Board of Directors,
• Customer Service Skills-sufficient to serve as a representative for the department and greet customers,
• Lead Work Skills-sufficient to provide training to users of the databases in Advancement and serve as the point of contact, and
• Development of Administrative and Programmatic Procedures-sufficient to continually monitor processes of the Advancement Office and make suggestions for procedure modification

Preferred Qualifications :

• Bachelor's degree in Business, Accounting or related field or equivalent experience
• Proficient with Raiser's Edge database
• Knowledgeable of IRS, CASE, state and federal laws regarding fundraising and gift receipting.
• Proficient in creating queries and running reports.
• Ability to interact with a diverse range of personalities and work-styles.
• Ability to maintain a high level of professionalism.
• Ability to train.
• Self-motivated with the ability to multi-task and work in a fast-paced environment.
• Strong organizational skills.

Application Details

How to Apply

To view the full job posting and to apply please go to: https://minnstate.wd1.myworkdayjobs.com/en-US/Minnesota_State_Careers/details/Office---Admin-Special-Senior_JR0000000572

Contact

If you have questions about this position, contact Robin Delong at rdelong@minnstate.edu or 507-457-5280 .

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Robin Delong at rdelong@minnstate.edu .

About Winona State University

Founded in 1858, Winona State University is a regional public university and the oldest member of the Minnesota State system. Offering more than 200 majors and programs, Winona State has the #1 Student Success Rate in the Minnesota State System with 92 percent of WSU graduates being hired in a field related to their degree.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Tuition reimbursement
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov )

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

Other Information

Employment information for this position can be found in its collective bargaining agreement or its plan document at http://mn.gov/mmb/employee-relations/labor-relations/Labor/ .

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State is an equal opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.