OFFICE ASSOCIATE II

Under general supervision, performs standard clerical and administrative duties. Requires demonstrated knowledge of the fundamental concepts, practices and procedures of the secretarial function usually gained through formal education in secretarial science or secretarial experience. Reads, prioritizes and routes incoming mail. Makes travel arrangements and reservations. Schedules appointments. Orders supplies, maintains databases and reports. Assists with special projects. Drafts and types correspondence. May supervise other support personnel. May handle confidential information, dictation and transcription. May verify insurance and process medical record requests.

Key Duties & Responsibilities

1. Solves internal office systems problems and acts as liaison to other departments, agencies and vendors regarding routine administrative and office activities.

2. Oversees personnel functions of assigned unit and/or directly supervises subordinate office staff.

3. Monitors routine budget and/or grant activities.

4. Prepares and processes Oracle requisitions and purchase orders as authorized.

5. Researches, collects and analyzes data and prepares a variety of special and recurring analyses and reports.

6. Attends various department meetings and other related conferences.

7. Coordinates departmental student/patient-related activities specific to department mission, such as scheduling tests, contacting referring physicians, assisting students, answering inquiries, processing required academic documents, etc.

8. Monitors departmental space and equipment and coordinates individual moves and equipment accounting according to established procedures. 9. Performs other duties as assigned.

Pay Range: $15.00 - 24.40 hourly

Qualifications

High School diploma or GED and five (5) years of related experience required.

The University of Alabama at Birmingham (UAB) is an Equal Employment/Equal Educational Opportunity Institution. UAB is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, religion, sexual orientation, gender identity, gender expression, and veteran's status. Title IX of the Educational Amendments of 1972 protects individuals from discrimination based on sex in any educational program or activity operated by recipients of federal financial assistance. As required by Title IX, UAB does not discriminate based on sex in its educational programs or activities, including in admission and employment. Inquiries concerning the application of Title IX may be referred to UAB's Assistant Vice President and Senior Title IX Coordinator, the U.S. Department of Education's Office for Civil Rights, or both. UAB's Assistant Vice President and Senior Title IX Coordinator is Andrea McDew, 701 20th Street South, Suite 1030, Birmingham, AL 35233, 205-934-5493, amcdew@uab.edu .