Program Coordinator

Position Details

University of Colorado | Denver

Official Title: Business Services Intermediate Professional

Working Title: Program Coordinator

FTE: Part Time 80% (0.80) FTE)

Salary Range: $45,360 - $50,135

Position #00355019- Requisition #34665

Join the University of Colorado Denver

About the University of Colorado - Denver

The University of Colorado Denver is the state's premier public urban research university and equity-serving institution. Globally connected and locally invested, CU Denver partners with future-focused learners and communities to design accessible, relevant, transformative educational experiences for every stage of life and career. Across seven schools and colleges in the heart of downtown Denver, our leading faculty inspires and works alongside students to solve complex challenges through break through innovations and impactful research, and creative work. As part of the state's largest university system, CU Denver is a major contributor to the Colorado economy, with 2,000 employees and an annual economic impact of $800 million. For more information, visit ucdenver.edu.

Job Description

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

The College of Architecture and Planning invites applications for the Program Coordinator position.

This .80 FTE position is responsible for supporting and carrying out the day-to-day operations of educational programs in the College of Architecture and Planning. This position will play a critical role in the administration and coordination of various activities primarily in the Architecture and Urban and Regional Planning departments, and across the College.

The Program Coordinator position involves a blend of administrative duties, event planning, communications, and general department and Department Chair support to ensure smooth day-to-day operations and successful execution of departmental initiatives.

The Program Coordinator will work with a diverse body of faculty, staff, and students.

Program Coordinator

What you will do:



• Administrative Support

• Schedule meetings for Department Chairs with faculty (both full and part time), leadership, alumni, outside partners, and students
• Prepare agendas for meetings
• Attend meetings and take minutes
• Support with compiling data (accreditation, special projects throughout the year)
• Assist with faculty teaching assignment tracking
• Collect and advertise elective course descriptions each semester
• Assist Department Chairs and Directors with Teaching Assistant posting, coordination and hiring requests

• Event Planning

• Support with department events throughout the year (including reserving space, ordering food, event set-up, advertising, surveys, etc.)
• Provide logistical support for guest speakers (help coordinate schedules and travel arrangements, serve as main point of contact for schedules, access, questions, create swag bags, etc.)
• In collaboration with Chair, Program Directors and Admissions Coordinator, support New Student Orientation, "Chair Chats" Program Preview Days and other events as needed
• Fully support Final Reviews at end of each semester
  • Generate Final Review schedule and space
  • With direction from the department Chair, invite and serve as point of contact for external reviewers
  • Coordinate meals
  • Collect bios and photos and produce Final Review packet for reviewers
  • Prepare SWAG bags

Communications

• Support in writing newsletters/weekly updates to alumni, staff, faculty, and students
• Support with website updates
• Help collect and post social media material from educational programs
• Assist with gathering faculty and student work

• General

• Assist in managing calendars for Department Chairs
• Student group support
• Assist with paperwork and communication for honorariums for guest speakers, etc.
• Assist with recruiting events (assembling recruiting materials, etc.)
• Assist with course scheduling (monitor enrollment, faculty teaching loads, etc.)
• Conduct market and other comparable program research periodically as directed by the Department Chairs.
• Other duties as assigned

This is a .80 FTE position and reports to the Chair of the Architecture Department and the Chair of the Urban and Regional Planning Department. It is anticipated that the position will spend 50% of the .8 FTE supporting the Architecture Department, 25% supporting the Urban and Regional Planning Department and 25% supporting interdisciplinary and cross-department/program college work and initiatives.

Compensation and Benefits

The salary range (or hiring range) for this position has been established at $45,360 - $50,135, prorated for .80 FTE. The position will be eligible for full benefits.

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position is not eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado Denver provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits: https://www.cu.edu/employee-services/benefit

Total Compensation Calculator: http://www.cu.edu/node/153125

Application Deadline

Applications will be accepted until the position is filled. Preference will be given to complete applications received by Sep 11, 2024, 11:59:00 PM. Those who do not apply by this date may or may not be considered.

Required Application Materials:

To apply, please visit: http://www.cu.edu/cu-careers and attach:

• A cover letter which specifically addresses the job requirements and outlines qualifications
• A current CV/resume
• List of three references (we will notify you prior to contacting both on and off-list references)

• Questions should be directed to Gabrielle Sawusch, Gabrielle.Sawusch@ucdenver.edu.

Background Check Policy

The University of Colorado Denver strives to maintain a safe and productive educational, clinical, research and employment environment. All prospective employees and current employees must, therefore, consent to and pass background checks prior to any final appointment/employment.

Diversity and Equity

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at workplaceengagement@ucdenver.edu.

The University of Colorado Denver is committed to recruiting, retaining, and promoting diverse faculty and staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from Black, Indigenous, and people of color, women, persons with disabilities, persons within the LGBTQ+ community, and veterans. The University of Colorado is committed to diversity and equity in education and employment.

Qualifications

Qualifications you already possess (Minimum Qualifications)

• A bachelor's degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution
• One (1) year in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field.

Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.

Preferred Qualification to possess (Preferred Qualifications)

• Two (2) or more years of experience with data management and proficiency using spreadsheets for data compilation and reporting, experience in creating clear, concise, and engaging content for various audiences with proven writing skills. and/or;
• Experience in higher education or an academic environment, or experience in event planning and coordination.

Knowledge, Skills, and Abilities

• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Demonstrate a commitment to providing outstanding customer service skills.
• Demonstrate an understanding of diversity, equity and inclusion with a commitment to developing equitable practices.
• Commitment to advance diversity and inclusion.
• Ability to take initiative to solve problems and implement new procedures as needed.
• Ability to prioritize tasks and work independently.
• Ability to take direction and use independent judgement to coordinate various projects and meet multiple deadlines.
• Excellent time management and organizational skills.

As of 7/1/2023, The University of Colorado recommends employees be fully vaccinated from the COVID-19, but is not required. COVID recommendations and information can be found at: https://www.ucdenver.edu/coronavirus.