Secretary (Central Office)
Ozark, Alabama
Employer: Alabama State Department of Education
Industry: Secretary (Central Office)
Salary: Competitive
Job type: Full-Time
Job Goals:
Qualifications:
Performance Responsibilities and Essential Functions:
- To assist designated school system supervisor(s), managers, or other designated staff members by performing efficient and effective office management, correspondence, problem solving, organizational and clerical tasks.
- To effectively and efficiently manage projects, schedules, and information to achieve the goals of the school system and to maximize student achievement.
Qualifications:
- High school diploma. Secretarial training and successful experience in the same or similar capacity for two or more years preferred.
- Knowledge of general office procedures related to organization, filing, preparation of documents, computer software programs including spreadsheets, word processing, databases, presentation software, etc.
- Demonstrated proficiency in oral and written communication skills
- Effective interpersonal skills, with an emphasis on communication and collaboration with a wide variety of people and groups.
- Ability to work independently, prioritize tasks, and perform assignments as directed with accuracy, attention to detail, and within established time frames.
- Comprehensive knowledge of school system policies and procedures.
- Ability to use technology to communicate, to manage data, and to produce/submit required reports, correspondence, and/or financial information.
- Excellent business English, grammar, spelling, and punctuation.
- Physical strength, mobility, dexterity, stamina, and acuity to perform job responsibilities.
- Comprehensive knowledge of school system policies and procedures.
- Ability to be punctual and in regular attendance.
- Such alternatives to the above qualifications as the Board may require.
Performance Responsibilities and Essential Functions:
- Demonstrates support for the school system and its vision, goals, and priorities.
- Answers questions and responds to requests from the schools, general public; resolves issues in assigned area or refers requests as appropriate.
- Manages correspondence, calendars, reports, budgets, discretionary funds, travel arrangements, reimbursements, and agendas for the administrator assigned.
- Assists assigned administrator in preparation and maintenance of budget for department or program.
- Prepares and submits information and/or recommendation for Board agenda as assigned, if applicable.
- Performs routine clerical functions.
- Produces, records, and responds to, as directed, correspondence, research, reports, notices, recommendations and materials needed for efficient office operations.
- Maintains accurate electronic and non-electronic filing systems of needed reports, minutes, correspondence, information, confidential records, records, schedules, and data as directed.
- Obtains, gathers, organizes, and prepares for presentation pertinent data and information as needed.
- Uses office technology/software to complete job responsibilities as assigned.
- Communicates effectively and engages in office communication processes as directed using telephones, voice mail, electronic mail, postal and/or delivery services, intra-campus delivery and other means as directed.
- Performs duties and represents the system in a courteous, positive and professional manner.
- Arranges for technical support, servicing, and effective operation of office technology and office machines as assigned.
- Attends and participates in meetings as directed.
- Maintains appropriate confidentiality regarding school/workplace matters.
- Demonstrates initiative in identifying potential problems and/or opportunities for improvement in areas of responsibility.
- Reports potential problems, unusual events, or work irregularities to appropriate administrative or supervisory personnel.
- Responds to inquiries, requests, constructive feedback, concerns and/or complaints in a timely and positive manner.
- Maintains and submits reports, records, and correspondence in a timely and accurate manner.
- Properly uses and cares for equipment and material resources of the school system and effectively supervises and monitors others in the care, maintenance, and use of tools, equipment, and inventory.
- Uses effective collaboration skills to work as a productive team member.
- Serves on school system committees, tasks forces, and representative groups as required.
- Adheres to school system rules, administrative procedures, local Board policies, and state, federal, and local regulations.
- Reports absences and takes leave in accordance with Board policies and procedures.
- Performs and other job-related duties as assigned by supervisor(s).
Created: 2024-10-04
Reference: 146362
Country: United States
State: Alabama
City: Ozark
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