Senior Business Systems Analyst

RESPONSIBILITIES

• Lead a team of Business Systems Analysts to support and maintain SAP modules, including Organizational Management, Personnel Administration, Time Management, Employee Services, and Manager Services, for TCAS Shared Services and Trial Courts.

• Receive and identify system issues through the Phoenix Change Request Management (ChaRM) process, SAP bulletins, ASUG Blogs, or system testing reviews.

• Oversee and execute ongoing system maintenance to optimize performance, ensuring tables and schemas are properly designed and functioning efficiently.

• Identify and assess system tables and schema rules by court for potential cleanup and improvement.

• Lead the review and execution of SAP year-end support packs, ensuring accuracy and compliance.

• Review and document SAP notes, determining which require manual testing or can be handled by automated tools like Variance Monitor (VM) or Query Manager (QM).

• Serve as a module expert during SAP system upgrades, providing analysis and documentation of system changes to support project completion.

• Lead and participate in Phoenix HR Payroll system deployments, coordinating tasks, managing timelines, and escalating issues to TCAS management as needed.

• Provide regular status updates to the Project Management Office and ensure smooth project progress.

• Offer training and knowledge transfer to system users, analysts, and colleagues, addressing requests for support or identifying independent training needs.

Other Duties and Responsibilities:

• Conduct bi-weekly 1-on-1 check-ins with the manager.

• Attend bi-weekly staff meetings.

• Participate in ad hoc self-directed training on technical skills.

• Complete Judicial Council required training.

Working Conditions

The Judicial Council strives for work life balance and includes substantial vacation and holiday time. In addition, we offer an excellent benefits package including pension, medical, dental, and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, and retirement savings plans. In Sacramento, the office is located minutes from downtown, just north of Discovery Park. In San Francisco, the office is only a 7-minute walk from the Civic Center BART station in downtown San Francisco.

The successful candidate will be expected to work in person at the Judicial Council's Sacramento or San Francisco office and reside in the areas surrounding these locations. The Judicial Council offers hybrid work arrangements for many positions. Beginning in September 2024, employees will work in the office at least one day each week. Beginning in January 2025, employees will work in the office at least two days per week.

Minimum Requirements This position does not have a Classification Specification. Requirements and qualifications for this position can be found in this announcement. For additional questions, please contact the hiring department listed below.

• SENIOR BUSINESS SYSTEMS ANALYST

Additional Documents

• Job Application Package Checklist

Position Details Job Code #:
JC-452495

Position #(s):
156-100-3495-XXX

Working Title:
Senior Business Systems Analyst

Classification:
SENIOR BUSINESS SYSTEMS ANALYST $7,710.00 - $11,565.00

# of Positions:
1

Work Location:
San Francisco County

Telework:
In Office

Job Type:
Permanent, Full Time

Department Information

OVERVIEW

The Judicial Council of California (JCC) supports California's court system, the largest in the nation, serving a population of more than 39.5 million people- about 12 percent of the total U.S. population. Our mission includes a commitment to providing fair and equal access to justice for all Californians.

The Judicial Council of California is accepting applications for the position of Senior Business Systems Analyst for the Branch Accounting and Procurement office in the TCAS Center of Excellence unit.

The Senior Business Systems Analyst will provide expert-level support for the Phoenix SAP HR Payroll system, which serves twenty trial courts statewide. This position will oversee critical modules such as Organizational Management, Personnel Administration, Time Management, Employee Services, and Manager Services, ensuring smooth and efficient HR and payroll operations. This role plays a key part within the Trial Court Administrative Services (TCAS) Center of Excellence (COE), leading system deployments, resolving complex incidents, and providing expert guidance during system upgrades and SAP year-end support packs.

In addition to technical expertise, the incumbent will mentor and train a team of Business Systems Analysts, fostering their growth and success through knowledge sharing and hands-on support. Analytical skills will be essential in recommending custom system designs that meet the unique business requirements of the courts, while maintaining strict adherence to documentation and design standards. The Senior Business Systems Analyst will also serve as a vital resource for HR Payroll reports and author critical system requirement forms, making a direct impact on the effectiveness and efficiency of court operations.

Department Website: http://www.courts.ca.gov/careers

Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 10/26/2024
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply
Completed Examination/Employment Application (STD 678) and applicable or required documents must be submitted to apply for this Job Posting. A completed copy of the Application Package listing must be included, when submitting your application in hard copy.

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Judicial Council of California
Primary Exam Contact
Attn: Please apply online in the benefits sections below
455 Golden Gate Avenue

San Francisco , CA 94102-3688

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

MINIMUM QUALIFICATIONS

Bachelor's degree, and five (5) years of experience providing technical and business process support, analysis, or project management for systems/applications.

Possession of a bachelor's degree in a directly related field such as computer science, management information systems, etc., may be substituted for one of the years of required experience. An additional four years of professional experience as noted above may substitute for the bachelor's degree. Or, additional directly related experience and/or education may be substituted on a year-for-year basis.

OR

One year as a Business Systems Analyst with the Judicial Council of California or one year of experience performing the duties of a class comparable in the level of responsibility to that of a

Business Systems Analyst in a California Superior Court or California state-level government entity.

Desirable Qualifications:

• Strong knowledge of SAP HR/Payroll (USA Public Sector), Personnel Administration (PA), Employee Services (ES), Manager Services (MS), Taxes, W2, Benefits Administration (BA), Organization Management (OM), or other relevant experience to solve business problems in support of the Phoenix SAP system.

• Experience with SAP HR/Payroll systems, including functional configuration and design, integration with third-party systems, testing, and support.

• Hands-on experience performing configuration and testing on at least 2 US Payroll implementations.

• Ability to lead and coordinate the efforts of a small group of journey-level Business Systems Analysts in support of the Phoenix SAP system.

OTHER

Please note, if you are selected for hire, verification of employment authorization to work in the United States will be required.

Benefits
HOW TO APPLY

This position is Open Until Filled and requires the submission of our official application, a cover letter, responses to the supplemental questions, and a resume. To ensure consideration of your application for the earliest round of interviews, please apply by Saturday, October 26, 2024 .

To complete the online application, please visit www.courts.ca.gov/careers and search for Job ID# 6288 .

The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation. Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260. Telecommunications Device for the Deaf (415) 865-4272.

PAYMENT & BENEFITS

$7,710 - $11,565 per month

Some highlights of our benefits package include:

• Health/Dental/Vision benefits program

• 14 paid holidays per calendar year

• Choice of Annual Leave or Sick/Vacation Leave

• 1 personal holiday per year

• Up to $130 per month reimbursement for qualifying commuting costs

• CalPERS Retirement Plan

• 401(k) and 457 deferred compensation plans

• Employee Assistance Program

• Basic Life and AD&D Insurance

• FlexElect Program

• Pretax Parking

• Long Term Disability Program (employee paid/optional)

• Group Legal Plan (employee paid/optional)

Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information
The Human Resources Contact is available to answer questions regarding the position or application process.
Department Website: http://www.courts.ca.gov/careers
Human Resources Contact:
Guillermo Gonzalez
(415) 865-4346
Guillermo.Gonzalez@jud.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Sandra Grace
(415) 865-8944
Sandra.Grace@jud.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Supplemental Questionnaire

The Judicial Council of California Is an Equal Opportunity Employer.

Supplemental Questions

To better assess the qualifications of each applicant, we will review your responses to the following questions. Your answers should not exceed a total of one page.

1. Why are you interested in this position?

2. Describe a technical project you were involved with. What was your role? How long was the project? What was the outcome?

Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.