Sr Administrative Assistant

Summary

Operating Title
Sr Administrative Assistant

Long Classification Title
Senior Administrative Assistant

Campus Location
Durham

Department
UNH CHHS Health Management & Policy

Summary of Position

Provide administrative support to two undergraduate and two graduate academic programs, department faculty, department chair, and assistant director. Coordinate student admissions and recruitment efforts; Coordinate course scheduling; Provide administrative support during curriculum revision and promotion and tenure processes; Schedule and arrange logistics for departmental meetings, attending and taking minutes; Manage all department and office operations; Manage student records and provide course registration and advising support for faculty and students; Create and manage documents, such as meeting agendas, reports, correspondence, and online resources; Maintain and update department website; Supervise work study students; Perform other duties as assigned. This is an on-campus position working from the office each day.

Acceptable minimum level of education
HS or equivalent

Acceptable minimum years of experience
5-7 years

Additional Job Information

Posting Number
PS4775FY25

Other minimum qualifications

• High school graduation and at least seven years of related experience involving duties of increasing responsibility requiring discretion and independent judgment, or Associate's Degree and five years of related experience, or Bachelor's degree and three years of related experience, or a combination of higher education and related experience equal to seven years.
• Advanced computer skills, including e-mail and calendars, spreadsheets, database and website management, use of search engines, presentations, and other software applications.
• Effective written and oral communication skills.
• Organizational skills and ability to effectively multi-task
• Ability to establish and maintain effective working relationships with faculty, staff, students and the general public.

Additional Preferred Qualifications

• Bachelor's degree
• Supervisory experience
• Experience in a college/university work environment
• Advanced proficiency in computer software programs (Microsoft Office suite; Adobe, mail merge, DRUPAL , spreadsheets, presentation software).
• Experience with university-wide programs (e.g., Banner, Workday, WEBI , Time and Room, Canvas, My Courses, etc.).
• Strong interpersonal communication skills
• Basic financial management skills
• Effective time management and project management skills
• Problem-solving and decision-making skills
• Demonstrated proactivity and self-direction.

Salary Information

Salary is complemented by a comprehensive benefits package which includes medical, dental, retirement, tuition, and paid time off.

Quicklink for Posting
https://jobs.usnh.edu/postings/62322

Percent Time Information (FTE)
1.00

Grade
12

EEO Statement

The University System of New Hampshire is an Equal Opportunity/Equal Access/Affirmative Action employer. The University System is committed to creating an environment that values and supports diversity and inclusiveness across our campus communities and encourages applications from qualified individuals who will help us achieve this mission. The University System prohibits discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, veteran status, or marital status.

Institution Information

The University of New Hampshire is an R1 Carnegie classification research institution providing comprehensive, high-quality undergraduate and graduate programs of distinction. UNH is located in Durham on a 188-acre campus, 60 miles north of Boston and 8 miles from the Atlantic coast and is convenient to New Hampshire's lakes and mountains. There is a student enrollment of 13,000 students, with a full-time faculty of over 600, offering 90 undergraduate and more than 70 graduate programs. The University actively promotes a dynamic learning environment in which qualified individuals of differing perspectives, life experiences, and cultural backgrounds pursue academic goals with mutual respect and shared inquiry.

 

The UNH Diversity Resource Guide with information and programming available in the seacoast area, New Hampshire, and the region can be found here: https://www.unh.edu/hr/diversity-resource-guide

Posting Details

Posting Date
07/29/2024

Open Until Filled
Yes

Closing Date

Posting Open to Internal Candidates Only?
No

Interested Internal Candidates Exist?
No

Job Category
Hourly Staff (Non-Exempt)

Appointment Type
Regular

If TERM position provide projected end date

Equipment/Instruments

Drivers License and Physical Requirements. Please check all items that apply.
None applicable

Duties / Responsibilities

Job Duties

Duty/Responsibility

• Manage administrative needs of the 2 undergraduate programs, and 2 graduate programs, 4 program coordinators, faculty, and department chair:
  • Coordinate internal and external communications.
  • Coordinate course scheduling using Time & Room, update course catalog, and administer curriculum revision processes.
  
  
  
• Support accreditation and faculty promotion processes.
• Manage department records and materials.
• Maintain department website and other outreach media.
• Coordinate department faculty meetings and prepare meeting agendas and minutes.
• Hire, train and supervise department work study student(s).

Duty/Responsibility

• Support student recruitment, applications, and advising processes.
• Provide a welcoming first contact for prospective and current students and faculty by phone, email and in-person. Coordinate campus tours and visits for the department.
• Serve as liaison between department and the UNH Registrar's office and Graduate school. Collaborate closely with other CHHS department staff and Dean's office staff.
• Oversee student course registration and petition processes.
• Monitor major counts and course enrollments through WEBI and Banner reports.
• Adhere to legal requirements and regulations, such as HIPAA and FERPA .

Duty/Responsibility

• Manage procurement, hiring, supplemental pay, and reimbursement processes for the department. Order and distribute office supplies, computer equipment and meetings supplies.
• Coordinate travel and events for the for the department.
• Manage physical space, building inquiries and needs, and IT needs, serving as liaison to UNH ET&S, Housekeeping, Buildings and Grounds

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply
Required Documents

Resume/Vita

Cover Letter

Optional Documents