Administrative Assistant Associate

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

Department Summary

Michigan Housing is an actively engaged unit within Student Life Auxiliary Services within the Division of Student Life. M Housing serves approximately 11,500 students; 9,100 undergraduate and 2,300 graduate and professional students and their families. Although first-year students are not required to live on campus; historically 96-98% of all new first-year students choose to live on. Currently, the M Housing portfolio consists of 20 residential facilities that include traditional residence halls, apartments, and other living options located in communities on north and central campuses in Ann Arbor. In partnership with Michigan Dining, there are 9 dining halls and 9 retail operations embedded within the residence halls that serve approximately 4 million meals per year. In Fall 2024, M Housing will partner with other units and departments within Student Life to support the residential experience for approximately 20 U-M students on the Marygrove campus, located in Detroit. In Fall 2026, 5 new residence halls housing 2,300 undergraduate students and a new 822-seat dining facility will open to continue M Housing's strong tradition of providing affordable housing options and services for U-M students. In addition to supporting the academic mission of the University, M Housing creates and sustains diverse learning-centered residential communities that ultimately enhance the residential experience and serve as a guide for their work in support of diversity, equity, inclusion, and accessibility (DEIA).

Job Summary

NOTE: This is a 20.0 hour per week, 2-year limited term appointment with the potential to be re-evaluated for an extension.

The Administrative Assistant Associate for the Marygrove Campus will join a dynamic team of professionals and student leaders to deliver services designed to enhance the experiences of first year students who are a part of a new bachelor's degree program known as LEAPS (Learning, Equity, and Problem Solving for the Public Good).

The Administrative Assistant Associate position is a key element in the life of the student experience at the Marygrove Campus. Working at the front desk of Florent Gillet Hall, this staff member will receive mail and packages, answer phones and email, coordinate services provided to students, and provide administrative support for M Housing and LEAPS staff and faculty.

This position is located in Detroit at the Marygrove Conservancy, https://marygroveconservancy.org/

Responsibilities*

Administrative Support 100%

• Provide coverage at the front desk of the residence hall.
• Answer phone calls and respond to student inquiries.
• Provide administrative support through calendar assistance, meeting scheduling, and other related tasks.
• Provide support for hosting at meetings or special events.
• Keep inventory of office supplies and order needed supplies in a timely manner.
• Receive and distribute packages, mail and other deliveries
• Provide support to instructors in preparing and ordering materials for programs and courses.
• Submit maintenance requests.

Required Qualifications*

• High School diploma or equivalent
• At least one year of experience providing administrative support to an office and/or organization

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes .

Additional Information

Position Criteria (Candidate Characteristics):

• Effective verbal and written skills.
• Demonstrated ability to pay attention to detail and exercise discretion in handling confidential information.
• Must be well organized and able to meet deadlines.
• Experience working with a supervisor and in a team environment and the ability to work autonomously.

Working conditions

Work at the front desk, sitting most of the time. This position is fully on-site. No hybrid/remote work is possible. This position is located in Detroit at the Marygrove Conservancy, https://marygroveconservancy.org/

Physical requirements

May need to move packages of up to fifty pounds to and from various areas in the community, including shelving units, package storage locations, and mailrooms. The person in this position routinely moves through the facility to attend to their duties.

Additional Information

Selected candidates whose start date is after 4/1/2024 or before 8/31/2024 will not be eligible for the university FY 24-25 salary/merit plan unless otherwise notified.

This role may have reporting obligations under Title IX and Clery.

Authorization to work in the U.S. is a precondition of employment and applicants for this position will not be sponsored for work visas.

Salary may vary depending on qualifications, experience, and education of the selected candidate.

Relocation will not be offered for this position.

#studentlife

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

Job Detail

Job Opening ID

253535

Working Title

Administrative Assistant Associate

Job Title

Administrative Assistant Assoc

Work Location

Ann Arbor Campus

Ann Arbor, MI

Modes of Work

Onsite

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Organizational Group

Dsa Housing Services

Department

Residence Education

Posting Begin/End Date

8/23/2024 - 8/30/2024

Salary

$18,000.00 - $20,000.00

Career Interest

Administration