Administrative Assistant - Community Health Improvement

Luminis Health

Title: Administrative Assistant

Reports To: Director, Community Health Improvement

Cost Center/ Job Code: 10000-30009-000533

FLSA Status: Hourly

Position Objective:

The Community Health Administrative Assistant position is responsible for providing administrative tasks and supportive functions for the community health initiatives implemented in the department. The position will also provide Administrative Support to the Director of Community Health Improvement

Essential Job Duties:

1. Manage office operations, including scheduling appointments, maintaining files, and handling correspondence.
2. Coordinate office requirements and physical space needs; submit Jira tickets for computers, laptops, voice mail change, and other things needed for the office.
3. Keep office inventory, and coordinate with lead nurse for inventory needed during screenings
4. Handle incoming inquiries and requests from community members, patients, stakeholders, and partners.
5. Support in pulling patient information of the hospital database for department health education programs.
6. Assist in organizing health education workshops, seminars, and outreach activities.
7. Assist in data collection and entry during educational activities or workshops
8. Develop flyers for department outreach and community events.
9. Maintain a tracking sheet of all outreach injuries received and share it with the COPS meeting
10. Lead weekly huddles and take notes on administrative and programmatic agenda for the group

Educational/Experience Requirements:

• High School diploma or equivalent.
• Two (2) years or more of office administrative experience. Preferably in healthcare or community settings. Experience with data entry and management is beneficial.
• Proficiency in office software (e.g., MS Office Suite, Google Workspace).
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team.
• Knowledge of community health principles and practices is a plus.
• Attention to detail and accuracy in work.
• Cultural sensitivity and ability to work with diverse populations.
• Flexibility to adapt to changing priorities and deadlines.
• Commitment to promoting health equity and community well-being.

Required License/Certifications:

• None

Working Conditions, Equipment, Physical Demands:

There is a reasonable expectation that employees in this position will be exposed to blood-borne pathogens.

Environment: Typically, office-based with occasional travel within the community.

Schedule: Full-time position with standard office hours; occasional evenings or weekends may be required for events or meetings

Physical Demands -

The physical demands and work environment that have been described are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with the Americans with Disabilities Act.

The above job description is an overview of the functions and requirements for this position. This document is not intended to be an exhaustive list encompassing every duty and requirement of this position; your supervisor may assign other duties as deemed necessary