Administrative Assistant to the President

Posting Details

Posting Summary

Working Title Administrative Assistant to the President Role Title Admin and Office Spec III Role Code 19013-SW FLSA Nonexempt Pay Band 03 Position Number 29400081 Agency Southwest Virginia Community College Division Southwest Virginia Community College (Div) Work Location Tazewell - 185 Hiring Range $32,842 to $45,700 Emergency/Essential Personnel No EEO Category B-Professional Full Time or Part Time Full Time Does this position have telework options? -Telework options are subject to change based on business needs- No Does this position have a bilingual or multilingual skill requirement or preference? No Work Schedule
Monday through Friday, 7:45am to 4:30pm
Some evenings and weekends may be required.
Sensitive Position No Job Description

Southwest Virginia Community College, as a comprehensive institution of higher education, dedicates its services to area citizens. Believing that each person should be given an opportunity for continuing personal and intellectual development, the College assumes responsibility as a catalyst in the life of the individual and the community. Southwest provides citizens the means for improving skills, expanding knowledge, as well as cultural aesthetic and global awareness, and encouraging economic development and responsible citizenship.

This position will provide administrative support to the agency head and the college. Successful candidate will represent the President’s Office and the College with professionalism and will maintain confidentiality in all matters pertaining to the President’s Office, the College, and the local college advisory board.

Job duties include:

• Performing administrative functions of the Office of the President such as coordinating the President’s calendar and planning special events
• Serves as contact and provides all administrative support to the Southwest Virginia Community College Advisory Board, particularly the Board Chair
• Prepares meetings minutes for various committees
• Responsible for purchasing and travel operations (including planning and confirmation) for the Office
• Develops, prepares, updates, and maintains a wide variety of correspondence and files
• Serves as coordinator and planner for annual graduation event
• Communicates with alumni, donors, and other stakeholders on behalf of the President and College
• Other duties as assigned

This position requires a one-year probationary period for both new hires and transfers.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications

• Knowledge of agency, VCCS and state programs, policies and procedures;
• Ability to interpret and implement policies;
• Knowledge of research and analysis methodology;
• Ability to prepare quantitative and narrative reports;
• Excellent information technology and telecommunication skills;
• Ability to think quickly and independently, and to make sound recommendations and decisions;
• Ability to work independently and with others;
• Excellent oral and written communication skills;
• Problem solving skills and ability to multi-task and prioritize work tasks.
• Exceptional commitment to ethical behavior in all facets of work.

Additional Considerations

• Prior experience as a senior administrative assistant
• Experience with PeopleSoft and Chrome River software
• Experience in higher education setting

Operation of a State Vehicle No Supervises Employees Yes Required Travel
Travel may be required with this position.

Posting Detail Information

Posting Number CLS_3255P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 08/26/2024 Job Close Date 09/08/2024 Open Until Filled No Agency Website www.sw.edu Contact Name Human Resources Email human.resources@sw.edu Phone Number 276.964.7339 Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

To be considered for this position, you must complete the full state application. Please visit www.jobs.vccs.edu to apply.
Additional Information
For more information, please see the Opportunity Profile .

Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System, anEEOemployer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, theVCCSis committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
ADA Statement
TheVCCSis anEOEand Affirmative Action Employer. In compliance with the Americans with Disabilities Acts ( ADA and ADAAA ), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
E-Verify Statement
VCCSuses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.