JOB DESCRIPTION:

As the Administrative Assistant for TD Ballpark, you will be the first point of contact for our company. The duties include offering administrative support across the organization. You will welcome guests and greet people who visit the TD Ballpark Stadium. You will coordinate all front-desk activities and will also be responsible for data entry of accounts payables, preparing financial reports and/or balance sheets for the Organization.

RESPONSIBLITIES:

• Greet and welcome guests upon arrival.
• Answer telephones, direct calls, and take messages.
• Guide visitors to the appropriate person and office.
• Oversee schedule for conference rooms and company vehicles.
• Communicate with visitors, employees, and vendors.
• Ensure reception area is tidy and presentable at all times.
• Inventory, order and manage all office and other general supplies needed.
• Inventory, order and manage all break room supplies.
• Stock, organize and neaten all break room and copy room areas throughout the day
• Open, sort, and route incoming mail and prepare outgoing mail.
• Type, format, proofread, and edit documents.
• Prepare meeting agendas, attend meetings, and record and transcribe minutes.
• Oversee shipping and receiving of all packages for the organization using the Notify Tracking system.
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
• Support game day hiring activities including support of application process and game day badges.
• Provide general administrative support as needed.
• May be asked to perform basic accounting activities under supervision.
• Other duties as assigned.

QUALIFICATIONS:

• Proven work experience as a Receptionist, Front Office Representative or similar role
• Proficiency in Microsoft Office
• Hands-on experience with office equipment
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude
• QuickBooks and bookkeeping experience a plus

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.

Job Questions:

1. Are you legally eligible to work in the United States?
2. Are you available to work evenings, weekends, and holidays as required?
3. What is your pay expectations?

---