Administrative Coordinator

Title: Administrative Coordinator

Employee Classification: Administrative Coordinator

Campus: University of North Texas

Division: UNT-Provost

SubDivision-Department: UNT-College of Information

Department: UNT-Linguistics-133320

Job Location: Denton

Salary: $40,000-$45,000

FTE: 1.000000

Retirement Eligibility:

About Us - Values Overview:

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an inclusive environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

Learn more about the UNT System and how we live our values at www.UNTSystem.edu .

Department Summary

The College of Information (COI) is home to the Departments of Information Science, Learning Technologies, and Linguistics, which have the collective mission to generate, integrate, and disseminate knowledge in a learner-centered environment.

The Department of Linguistics offers a collaborative environment for developing innovative curricula that incorporate research on language with database design and management, text mining, computational and quantitative methods in linguistics, and natural language processing. We project a Linguistics Program with international partners in the fields of TESOL and language data archiving, preservation, and dissemination. The international partners include Mexico, India, Pakistan, and China.

Position Overview

This position performs a variety of technical and administrative support duties for the Linguistics department assisting the chairperson, faculty, and staff. Responsibilities for the position include but are not limited to management of the departmental budget and processing and tracking various HR and payroll transactions.

Minimum Qualifications

Bachelor's Degree and three years' of highly responsible and varied office administration or business management experience; or any equivalent combination of education, training, and experience.

Knowledge, Skills and Abilities

Knowledge of accounting/budgeting procedures. Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others. Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats. Ability to conceptualize, plan and organize multiple programs and assignments effectively. Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness. Skill in developing and maintaining good working relationships. Knowledge of policies, practices, procedures and terminology of assigned function.

Preferred Qualifications

Exceptional customer service skills. Advanced written communication skills. Advanced Microsoft Office skills.

Required License/Registration/Certifications

Job Duties:

• Oversees and conducts all department finance matters, including timely and accurate account revenue and expenditure transactions, payroll monitoring, and reporting any discrepancies to the Department Chair. Assists faculty and researchers in maintaining their individual discretionary and research accounts as needed. Manages, processes, and tracks/reconciles day-to-day payment authorizations, contracts, and requisitions, including Pcard purchases. Oversees accurate and timely completion of purchase requests and travel authorizations and reimbursements.
• Assists in all the paperwork related to departmental hiring process which includes student assistants, visiting scholars, staff, and adjunct faculty. Coordinates evaluation and processing of Tuition Benefit Program for graduate students and coordinates graduate assistant assignments. Including being liaison with TGS, managing award data/spreadsheet, ensuring financial agreements are signed and awards have been disbursed.
• Collects and inputs data for institutional effectiveness and SACS accreditation reporting and works with department chair to ensure the UNT catalog is updated and accurate. Assists with updating departmental website and posting news and events. Provide suggestions for improvement. Responsible for social media content creation for the department in consultation with the College marketing team. Assists with college and department events as needed, including commencement ceremonies and grad preview events.
• Manage all aspects of course scheduling for Department including addition and cancellation of courses, filing related documents with the registrar and monitor enrollment in classes. Coordinate course scheduling related tasks with faculty, COI advising staff and the Registrar's Office. Work with the department chair regarding adjunct assignments including, if necessary, creating new classes or removing classes that do not make.
• Oversees the administrative operations of the department including, but not limited to, conducting annual space survey, placing facilities work orders, processing key authorization requests for department access, and picking up and delivering mail. Serves as departments Designated Inventory Coordinator maintaining lists of assets, assisting with checkouts for off campus use and conducting annual physical inventory check. Serves as FIS liaison ensuring syllabi are uploaded and that all instructors are added to the system. Coordinates SPOT evaluations each semester. -
• Provides administrative support for faculty and staff, including processing administrative forms (e.g., travel, payroll forms, workload reports, time reports, sick leave requests, etc.) for faculty and staff. Responsible for nonroutine correspondence, data compilation and analysis, preparation of reports, forms, meeting notes/minutes. Monitors and answers incoming departmental emails. Assist Chairperson in departmental meetings. Draft agenda, note talking, draft minutes, and distribute meeting materials.

Work Schedule:

M-F, 8 am to 5 pm

Driving University Vehicle:

No

Security Sensitive:

This is a Security Sensitive Position.

Special Instructions:

Benefits:

For information regarding our Benefits, click here .

EEO Statement:

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, facilities and employment practices. The University of North Texas System immediately investigates complaints of discrimination and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.