Administrative Coordinator
Denton, Texas
Employer: University of North Texas System
Industry: Administrative Coordinator
Salary: Competitive
Job type: Full-Time
Title: Administrative Coordinator
Employee Classification: Administrative Coordinator
Campus: University of North Texas
Division: UNT-Provost
SubDivision-Department: UNT-Toulouse Grad School
Department: UNT-Toulouse-Academic Depts-142200
Job Location: Denton
Salary: Commensurate with experience
FTE: 1.000000
Retirement Eligibility:
About Us - Values Overview:
Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.
We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an inclusive environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.
Learn more about the UNT System and how we live our values at www.UNTSystem.edu .
Department Summary
The Department of Advanced Data Analytics is committed to ensuring the academic and career success of our students, while continuing to grow the program to support the high demand for well-trained data analysts. The department fosters a culture of innovation and collaboration, creating partnerships with regional businesses and other UNT departments to offer students multiple degree pathways, innovative courses, and real-world project experiences. ADTA faculty, staff, and leadership are uniquely focused on providing a supportive environment to students throughout their academic journey from a holistic application review process to dedicated faculty engagement in the classroom to resume building experiences with regional businesses.
Position Overview
To serve as initial department representative, purchasing, reporting, travel, and as well as performing general office functions. Provide backup support and works closely with the Senior Administrative Coordinator.
Minimum Qualifications
Bachelor's Degree and three years' of highly responsible and varied office administration or business management experience; or any equivalent combination of education, training, and experience.
Knowledge, Skills and Abilities
* Exceptional customer service skills.
* Advanced written communication skills.
* Advanced Microsoft Office skills.
* Knowledge of accounting/budgeting procedures.
* Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
* Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
* Ability to conceptualize, plan and organize multiple programs and assignments effectively.
* Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
* Skill in developing and maintaining good working relationships.
* Knowledge of policies, practices, procedures and terminology of assigned function.
Preferred Qualifications
Required License/Registration/Certifications
Job Duties:
Work Schedule:
Monday - Friday, w/ occasional weekends
Driving University Vehicle:
No
Security Sensitive:
This is a Security Sensitive Position.
Special Instructions:
Benefits:
For information regarding our Benefits, click here .
EEO Statement:
The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, facilities and employment practices. The University of North Texas System immediately investigates complaints of discrimination and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.
Employee Classification: Administrative Coordinator
Campus: University of North Texas
Division: UNT-Provost
SubDivision-Department: UNT-Toulouse Grad School
Department: UNT-Toulouse-Academic Depts-142200
Job Location: Denton
Salary: Commensurate with experience
FTE: 1.000000
Retirement Eligibility:
About Us - Values Overview:
Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.
We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an inclusive environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.
Learn more about the UNT System and how we live our values at www.UNTSystem.edu .
Department Summary
The Department of Advanced Data Analytics is committed to ensuring the academic and career success of our students, while continuing to grow the program to support the high demand for well-trained data analysts. The department fosters a culture of innovation and collaboration, creating partnerships with regional businesses and other UNT departments to offer students multiple degree pathways, innovative courses, and real-world project experiences. ADTA faculty, staff, and leadership are uniquely focused on providing a supportive environment to students throughout their academic journey from a holistic application review process to dedicated faculty engagement in the classroom to resume building experiences with regional businesses.
Position Overview
To serve as initial department representative, purchasing, reporting, travel, and as well as performing general office functions. Provide backup support and works closely with the Senior Administrative Coordinator.
Minimum Qualifications
Bachelor's Degree and three years' of highly responsible and varied office administration or business management experience; or any equivalent combination of education, training, and experience.
Knowledge, Skills and Abilities
* Exceptional customer service skills.
* Advanced written communication skills.
* Advanced Microsoft Office skills.
* Knowledge of accounting/budgeting procedures.
* Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
* Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
* Ability to conceptualize, plan and organize multiple programs and assignments effectively.
* Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
* Skill in developing and maintaining good working relationships.
* Knowledge of policies, practices, procedures and terminology of assigned function.
Preferred Qualifications
Required License/Registration/Certifications
Job Duties:
- Academic Departmental Administrative Support - Provides support to the department by processing, tracking, and maintaining required academic and financial operations. Stays up to date on all ADTA programs and activities. Maintains proficiency with relevant software and completes training as necessary. Provide administrative backup as needed in instances of illness, vacation, attrition or other situations as needed. Provides superior administrative support and customer service to internal and external constituents and the UNT community.
- Purchasing - Assists with ensuring that office supplies are maintained, equipment purchasing, requisition/purchase order/invoice processing, reconciling monthly p-card charges, IDT processing, coordinating facility rental/catering arrangements, tracking department funds and submitting work orders as needed. Stays up to date with university procedures and guidelines related to purchasing. All purchasing processes are completed accurately and in a timely manner.
- Travel -Prepares and processes travel for students, faculty and staff members. Make travel arrangements for department employees and process dues, membership, conference payments. Stays up to date with university procedures and guidelines related to travel. All travel processes are completed accurately and in a timely manner.
- Human Resources - Serves as an HR liaison and is responsible for assisting HR processes. Responsible for assisting in the hiring process by sending offer letters, processing e-pars, ensuring I-9 compliance, and the overall onboarding process. Monitors the hourly payroll to ensure that employees are paid on time and assists with the manual entry of time when required. Hires, trains, leads, & evaluates student office Attends monthly A-Team and HR Liaison meetings.
- Communication - Serves as a liaison and point of contact with students, faculty, staff, and the external community. Communicates clearly, concisely, and respectfully. Responds promptly to verbal and written requests. Maintains a welcoming departmental environment, including in office reception, answering and routing inquiries, and special events.
Work Schedule:
Monday - Friday, w/ occasional weekends
Driving University Vehicle:
No
Security Sensitive:
This is a Security Sensitive Position.
Special Instructions:
Benefits:
For information regarding our Benefits, click here .
EEO Statement:
The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, facilities and employment practices. The University of North Texas System immediately investigates complaints of discrimination and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.
Created: 2024-08-22
Reference: 509272
Country: United States
State: Texas
City: Denton
ZIP: 76207
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